Exhibit & Events Coordinator

About Blue Earth Diagnostics:

Blue Earth Diagnostics is an established molecular imaging company focused on providing innovative, well-differentiated diagnostics solutions, informing patient management, and driving future therapies in cancer. Formed in 2014, Blue Earth Diagnostics’ success is driven by our management expertise and agility, supported by our demonstrated track record of rapid development and commercialization of PET radiopharmaceuticals. Blue Earth Diagnostics’ clinical focus is exclusively in cancer. Blue Earth Diagnostics is a subsidiary of Bracco Imaging S.p.A., a global leader in diagnostic imaging.

Job purpose:

The Exhibit & Events Coordinator will lead the activities at local/regional/national trade shows and events for Blue Earth Diagnostics. This role is a high-profile opportunity to interact with all levels of the organization as well as with professional societies and other organizations. This role will also be responsible for appropriate pull-through pre and post meeting activities. The position reports to the Executive Director, Marketing.

This position will operate on a hybrid work schedule, with the expectation of working 3 days a week in our office located in Needham, MA.

Main Responsibilities, Activities, Duties and Tasks:

• Plan, coordinate, and execute company events and exhibits, including trade shows, conferences, advisory boards, and other company meetings, from inception to post-event analysis.
• Manage event budgets, timelines, logistics, financial tracking, budgeting, vendor and contractor management, badge forms, registration forms, hotel room blocks, on-site support, shipping schedules, and exhibit booths.
• Collaborate with cross-functional teams including marketing, sales, medical affairs, and external vendors to deliver high-quality events and exhibits that meet overall strategic company goals.
• Develop annual budgets and events calendar with Marketing and Sales teams to ensure successful execution.
• Conduct and manage cross-functional, bi-weekly meeting to ensure upcoming events are fully staffed and planning is completed.
• Continually evaluate, identify, and implement best practices into all aspects of event planning, execution, and review.
• Develop and manage event budgets, reviewing all costs and spending connected with approved programs.
• Monitor all phases of events to assure quality and adherence to strategic objectives.
• Conduct follow-up surveys with meeting attendees to ensure meeting quality, coordination and feasibility for following year.
• Set and meet event deadlines, manage graphic design production, coordinate shipping schedules, and oversee the distribution of promotional items and digital content.
• Manage outside agencies, contractors, and vendors in the design and execution of exhibits.
• Serve as the company primary contact with Exhibition or Show Management.
• Travel up to 20% as required.
• Other duties as determined by business needs

Education/Qualifications:

• Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, or a related field (or High School Diploma and 10 years of related experience).

Professional Experience, Knowledge, & Technical Skills

• 3 years of experience in planning and implementing trade shows, events, and exhibits, preferably within the healthcare or pharmaceutical industry.
• Proven track record of successfully managing large-scale events and exhibits.
• Excellent project management skills with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills, both verbal and written.
• Ability to effectively interact with colleagues at the executive level of the organization.
• Creative thinker with a keen eye for detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Ability and willingness to travel with notice, up to 20% of the time.

How to Apply:

Please submit your CV and a cover letter to on our Careers Center outlining:

• Why this role appeals to you.
• How your background and skills are suited to this role.

Why Blue Earth Diagnostics?

We are seeking motivated individuals with drive and determination to succeed in an innovative and respectful team environment. Our employees are empowered to achieve great things and thrive in our exceptionally co-operative culture. As a young and dynamic company experiencing rapid growth, BED prides itself on providing a clear focus and incentives to achieve our business-critical objectives. We aim to have fun and celebrate each milestone along the way.

If you are seeking a job where you have a clear impact on business success, are working with talented and collaborative colleagues daily, and are doing something great for human healthcare, then this job is for you.

Blue Earth Diagnostics offers a highly competitive salary for high-caliber candidates. We also offer a comprehensive benefits package including a complete healthcare plan, 401k with matching, generous paid holidays, and promote work/life harmony.

Blue Earth Diagnostics is an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination on grounds of disability, age, race, color, religion, sex, national origin or any other characteristic protected by law.