Business Manager

POSITION: Seeking a strong business manager to serve as a leader of the financial, accounting, human resource, and purchasing operations of the school district and as a positive contributing member of the administrative team. DUTIES AND RESPONSIBILITIES Budget & Grants Management: Supervise the function of the Business Office, including accounting, , revenue receipt, expenditure, revolving funds, purchase order and supply requisition and inventory; and invoices; reimbursements; preparing monthly, quarterly and annual financial reports; and all annual reporting for the District. Support to Superintendent/Director: Serves as a member of the District Administrative Team; schedules and coordinates the duties and activities of Business Office personnel to maximize efficient workflow; plans, coordinates, and attends regular administrative meetings for the Business Office (executive sessions of the School Committee may be needed from time to time); prepares and distributes primary reports, presentations and supplementary materials as needed. Human Resource Management: Coordinates and supervises all Human Resource activities for the District; administers all facets of HR, including such areas as contract negotiations and management attendance, onboarding, FMLA, EAP, etc. and other HR functions as directed by the Superintendent-Director. MAJOR JOB RESPONSIBILITIES • Analyze the financial details of past, present and expected operations to identify development opportunities and areas where improvement is needed. •Administer the district’s accounting system and direct the financial planning, budgeting, and procurement of the school district. •Fiscal Planning: Conduct fiscal planning to include forecasting anticipated revenue, expenditures, member district assessments and needs to ensure sound financial operation and no unexpected budget deficits. Prepares annual budgets, financial reports and studies required in the operation and oversight of the District. Develops budget guidelines, analyses of budget requests and program proposals and assists administrators in budget review. •Administers a budget control system, providing monthly accounting of district revenues and expenditures, maintaining a continuous internal auditing program in accord with GASB standards •Provides regular and continual status reports to the Superintendent-Director of all financial functions and efficiencies of the business office and provides advance warning of potential problems. •Debt Management: Working with the district treasurer implement a systems of cash flow management, including use of bonding systems and borrowing as necessary to ensure the timely payment of obligations. •Collaborates with the Superintendent in strategic planning and problem solving, especially those areas of finances and HR. •Significant writing and communications responsibilities, including: •Creating and delivering presentations to stakeholder groups. •Supporting communications with Administration •Develop and maintain a positive and professional working relationship with the staff. •Serve as designee of the Superintendent-Director at meetings, as needed. •Support a broad range of cross departmental and external relationships, ranging from schools, community, labor, member town liaisons, departments, and key institutional partners. •Oversees purchases by competitive bidding, informal quotations, and negotiation, in compliance with statute, for supplies and equipment necessary for the operation of the school system and works with vendors relative to supply and equipment availability, contracts, purchase orders, and invoices. •Monitors employee benefit program in accordance with the existing employment agreements of the District. •Supervises the preparation of all State and Federal financial reporting, as required. •Keep current with federal and state laws impacting the school district’s business operations and accounting standards, as well as proposed legislation impacting financial operations and school management developments, by attending conferences and other professional development activities. •Supervises and evaluates all Business Office Personnel, Food Service Program, Continuing Education and ABE program. •Administer and manages the following business office application software: Infinite Visions accounting software, My School Bucks, EFMLA, Public School Works training database, Infinite Visions Employee Portal, DESE ED Grants Portal, DESE Dropbox •Perform special projects or other duties as assigned by the Superintendent-Director