Accounts Receivable Specialist

The Accounts Receivable Specialist will be responsible for managing the collection of outstanding accounts receivable from customers, ensuring timely and accurate processing of invoices and payments, and resolving any discrepancies. This role is crucial for maintaining the financial health and stability of our organization.

Key Responsibilities:

• Invoice Management: Prepare and send invoices to customers accurately and on time.
• Payment Collection: Monitor customer accounts for timely payment and follow up on overdue invoices.
• Reconciliation: Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Customer Communication: Communicate with customers via phone, email, and mail regarding billing and payment inquiries.
• Dispute Resolution: Investigate and resolve billing discrepancies and disputes in a professional and timely manner.
• Reporting: Generate and analyze accounts receivable reports, including aging reports, to identify trends and areas for improvement.
• Process Improvement: Assist in the development and implementation of new processes and procedures to enhance efficiency and accuracy.
• Compliance: Ensure compliance with company policies and relevant accounting regulations and standards.
• Documentation: Maintain accurate and organized customer records and documentation.
• AD-HOC reporting: Generating custom reports to analyze and present financial data related to the company's receivables. These reports are not part of the routine reporting schedule but are created in response to particular inquiries or to solve immediate problems.
• Month-End Close: Reconciles customer accounts, ensuring all payments are accurately recorded and outstanding invoices are properly aged. Prepare and review AR reports to provide insights on cash flow and identify any discrepancies that need resolution.
• Audit Preparation: Gather and organize AR documents for internal and external audits.

Qualifications:

- Bachelor's degree in Accounting, Finance, or related field preferred.

- 3 years of experience in accounts payable or related accounting roles.

- Knowledge of accounts payable processes and procedures.

- Proficiency in QuickBooks online, Expensify, G Suite, and Microsoft Office.

- Excellent organizational skills and attention to detail.

- Strong communication and interpersonal skills.

- Ability to work independently and collaboratively in a fast-paced environment.

- Experience in the aviation or flight training industry is a plus but not required.

Benefits:

• Company paid medical insurance
• Dental and vision insurance available
• 401K with company matching