Administrative Assistant

Location:

This position is on site Monday thru Friday at our Mokena, Illinois Headquarters.

Type:
Full time position

Pay:
Starting pay range is from $24.04-$26.44 an hour.

About the Role:

The Administrative Assistant plays a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative support to the team. This position is responsible for managing schedules, coordinating meetings, and handling travel arrangements, which are essential for maintaining productivity and efficiency. The Administrative Assistant will also be tasked with maintaining accurate records and managing office supplies, contributing to a well-organized work environment. By effectively managing communication through multi-line phone systems and email correspondence, this role serves as a vital link between team members and external stakeholders. Ultimately, the Administrative Assistant's efforts will directly impact the overall success of our operations and enhance the team's ability to meet its goals.

Minimum Qualifications:

• High school diploma or equivalent required.

• Proven experience in an administrative support role or similar position.

Preferred Qualifications:

• Associate's degree in business administration or a related field.

• Experience with office management software and tools.

Responsibilities:

• Manage and maintain calendars for team members, ensuring all appointments and meetings are scheduled efficiently.

• Coordinate travel arrangements, including booking flights, accommodations, and transportation for staff as needed.
• Answer and direct incoming calls on a multi-line phone system, providing excellent customer service and support.
• Organize and arrange meetings, including preparing agendas, taking minutes, and following up on action items.
• Maintain accurate records and filing systems, ensuring that all documents are easily accessible and up-to-date.

• Additional tasks as needed.

Skills:

The required skills for this position, such as general administrative abilities and calendar management, are utilized daily to ensure that the office runs smoothly and efficiently. Proficiency in maintaining calendars allows the Administrative Assistant to prioritize tasks and manage time effectively, which is essential for supporting multiple team members. Skills in travel arrangements are critical for organizing logistics, ensuring that all travel plans are executed seamlessly. The ability to handle a multi-line phone system is vital for managing incoming calls and facilitating communication within the office. Additionally, strong records management skills contribute to maintaining an organized workspace, which enhances overall productivity.

• Comprehensive health insurance through Blue Cross Blue Shield
• Dental, vision, short-term and long-term disability, accident, hospital indemnity, and critical illness insurance through MetLife
• Employee Discounts from 1,000 companies from Dental services, to cell phone plans to car rentals.
• Starting June 1, 2024, access to Perspectives EAP program offering a range of free services from concierge to counselors in order to help our employees in their day-to-day life and the challenges life brings.