What are the responsibilities and job description for the Administrative - Administrative Assistant II position at First Tek, Inc.?
Recruiter :
laura.borrego@cenergyintl.com
713-965-6186
Job Description :
Provides administrative support to a department or individual. Duties may include : typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and / or sorting / distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues / problems but may need assistance in resolving.
This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring.
Data Entry / Excel / SAP (or similar systems) / MS Office / EZ pay / DocuSign / Chrome River / SharePoint / PowerPoint
Accounts Payable
Expense Reports
Time Keeping
Purchase Orders (maintain office inventory)
Coordinating events
C oo rdinate office moves.
M ana ge / prepare org charts, flowcharts, group contact information.
Maintaining Calendars
Coordinating Travel Arrangements / Previous experience with Visa travel requirements.
Coordinating on-site visits
Manage daily mail and distribution.
SKILLS AND QUALIFICATIONS
High School Diploma or equivalent
Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience
Benefits :
The benefits available with this position include :
- Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
- Continuous Employment Development and Learning
- Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
- 401K
- United Healthcare Medical Coverage & Kaiser for California only
- Dental Insurance Coverage
- Vision Insurance Coverage
- Basic Life Insurance & AD&D
- Long Term Disability
- Voluntary Short-Term Disability
- Direct Deposit
- Health Savings and Flexible Spending Accounts
Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.
