What are the responsibilities and job description for the Veterinary Contract Coordinator position at Blue River PetCare?
Position Summary:
Diversity is embraced at Blue River PetCare and the uniqueness of all individuals is supported. All qualified applicants will be considered for all positions regardless of race, color, national origin, age, sex, sexual orientation, gender identity, disability, veteran status or ancestry.
Compensation and Benefits:
Blue River PetCare team members are eligible to participate in the discretionary annual bonus program.
Blue River PetCare offers the following benefits:
The Veterinary Contract Coordinator is responsible for providing administrative support to all aspects of veterinary contract management and tracking within the broader corporate structure including but not limited to communications with Field Operations, Talent Acquisition, Legal, Payroll, Human Resources, and Accounting. This position requires an experienced administrative professional with exceptional communication, time management, and organization skills, as well as the ability to develop new skills as needed. The Veterinary Contract Coordinator is also responsible for collecting data from our hospitals financial portfolios and creating production analyses to inform strategic decisions for contract changes. This position requires exceptional analytical skills and attention to detail.
Essential Duties and Responsibilities::
Employment Agreement Creation
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Under the supervision of the Veterinary Contract Manager and the Legal Department, the Veterinary Contract Coordinator will execute employee agreements for veterinarians based on the terms and conditions negotiated in their offer letters.
- Draft employment agreements using Salesforce and DocuSign CLM
- Ensure consistency between offer letter, new employment agreements and hospital/company policy.
- Communicate externally with hospital management teams and internally with Operations Department to determine a veterinarian’s eligibility for an employment agreement. The Contract Coordinator will also communicate with veterinarians in a timely and helpful manner to answer questions and negotiate terms of the employment agreement.
- Collect signatures from veterinarians and other applicable parties once employment agreement terms are finalized, and communicate internally with Finance Department to ensure negotiated changes are captured for payroll.
Employment Agreement Renegotiations & Maintenance
- Respond to requests from veterinarians to renegotiate contract terms, analyze revenue and overall employment expense to make recommendations for appropriate compensation adjustments, and work with members of the hospital & corporate teams for approval.
- Collect necessary production reports from hospital PIMs and compensation data from Paycom to create DVM production analysis.
- Amend existing employment agreements as necessary to reflect renegotiated terms, notate changes in the appropriate tracking systems, and communicate changes to applicable departments.
Recordkeeping
- Enter details of all offer letters and employment agreements into applicable tracking systems, maintaining up-to-date records and files.
- Track signing, retention, and referral bonuses, and submit to payroll according to the timing described in the bonus agreement.
Other
- Maintain a working knowledge of the various compensation structures offered to veterinarians.
- Utilize Paycom to submit changes to veterinarians’ compensation, benefits, and employment status.
- Occasionally assist in gathering veterinarian-related data for other Operations projects (i.e. update staff rosters for annual membership/insurance renewals, etc.)
- Maintain a working spreadsheet of all DVM compensation vs. revenue.
- Other duties and projects as assigned
- Associate degree or 3 years of relevant work experience; Bachelor’s degree preferred
- Strong analytical skills with the ability to interpret complex data and provide actionable insights
- Excellent interpersonal and communication skills
- Strong attention to detail
- Flexibility and drive to meet tight deadlines, assist on multiple projects, and prioritize them appropriately
- Ability to work well with people at all levels of the organization
- Highly professional, with a strong work ethic and self-direction
- Ability to multi-task and organize duties is essential
- Strong prioritization, organization, and data management skills
- Must be highly motivated self-starter comfortable with managing requests from multiple sources
- Comfortable with both in-person and virtual work environments, with ability to commute to the corporate office
- Preferred Qualifications:
- Experience and in-depth knowledge of veterinary industry practices
- Experience with practice information management systems commonly used in veterinary practices such as Cornerstone, Avimark, ImproMed, and IntraVet
- Remain in a seated position at least 75% of the time
- Ability to communicate with others via verbal communication in an in-person and virtual environment, as well as frequent emails and phone calls. Must be able to exchange clear, accurate information in these situations.
- Ability to utilize a computer, keyboard and mouse when working
- Strong proficiency in Microsoft Office, including Word, PowerPoint, and Outlook
- Advanced Microsoft Excel skills with ability to automate large volumes of data and perform calculations
- Exceptional verbal and written communication skills
- Exceptional time management and organization skills
Blue River PetCare is a multi-state owner and operator of high-quality veterinary hospitals, with our corporate office located in downtown Chicago. We provide an exit strategy for owners of veterinary hospitals who are looking to reduce the headaches of business and diversify their asset base while continuing to practice or who are seeking to transition their practice as they consider retirement. We believe strongly in the local franchise and work with our hospitals to strengthen their existing hospital brands and carry on the legacies which have been established.
Diversity is embraced at Blue River PetCare and the uniqueness of all individuals is supported. All qualified applicants will be considered for all positions regardless of race, color, national origin, age, sex, sexual orientation, gender identity, disability, veteran status or ancestry.
Pay Range: $25-28 per hour
Blue River PetCare team members are eligible to participate in the discretionary annual bonus program.
Blue River PetCare offers the following benefits:
- Health, Dental, and Vision Insurance
- Flexible & Health Spending Accounts
- Disability, Life Insurance, and Critical Illness Coverage
- Retirement plans with company match
- Paid Time Off (PTO), Holidays, and Bereavement
- Employee Assistance Program (EAP)
- Paid Volunteer Time-off
- Pet Perks with industry vendor partners, including deals on insurance, preventatives, food, and supplies
- Chicago CTA Transit Program Benefits
- Discounted gym memberships for local Chicago team members
- Childcare discounts with KinderCare
- Exclusive travel, entertainment, and retail discounts
- Hybrid and remote opportunities
Salary : $25 - $28
