TPC - Senior Office Administrator

Description

BlueForce, Inc. is seeking Senior Office Administrators to provide professional services and subject matter expertise CONUS and OCONUS in support of the US Department of State (DoS) Bureau of International Narcotics and Law Enforcement Affairs (INL) Program.

If you want to be considered for this opportunity, please apply to the labor category that best matches your profile and expertise. Our recruiting team will be happy to contact you and keep you informed of this upcoming project.

**Job opportunities, duties, responsibilities, and qualifications are subject to change based on specific task orders that will be published in upcoming months**

Duties and Responsibilities:

• Generally supports the Deputy Executive Director level or higher.
• Prepares / reviews correspondence, reports, and other documents while ensuring correct grammar, punctuation, and in accordance with established procedures/regulations.
• Schedules meetings, appointments, and conferences (sometimes large scale in nature) in accordance; remind attendees of scheduled events to ensure prompt and timely attendance; reschedule appointments when it is clear not all commitments can be made or contact other personnel to attend meetings in lieu of the supervisor, when necessary.
• Receives visitors, phone calls, and mail requests; determines nature of request/urgency and answers or refers to the appropriate person; follow up as needed.
• Reads incoming publications, regulations, and directives that may be important to the activities of the staff; refers those of importance or interest to appropriate individuals; receives requests for information and ensures information is assembled within the specified time period.
• Tracks and completes time and attendance requirements.
• Makes travel arrangements and prepares travel orders and vouchers in accordance to the preferences of the traveler and in accordance to Federal regulations; notifies organizations to be visited; keeps in touch with staff in route.
• Researches information that is difficult to obtain, compiles data, makes preliminary analysis for the supervisor or other staff officers as appropriate.
• Maintains files and records accurately through spreadsheets, charts, graphs, etc.
• Aids in requisitioning office supplies, printing support, and related materials.

Qualifications

Qualifications:

• For a position in the U.S., candidate must be a U.S. Citizen or legal U.S. resident. Secret, Top Secret security clearance or Moderate Risk Public Trust certification will be required.
• For a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable. Secret, Top Secret security clearance or Moderate Risk Public Trust certification will be required for US nationals and RSO vetting for TCN and LN.
• A bachelor’s degree from an accredited institution or four (04) years of experience at the GS-11 equivalent or higher.
• Demonstrated ability to communication effectively orally and in writing.
• Demonstrated ability to provide excellent customer service. 
• Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times.