Job Site Assistant

Blum Construction offers unparalleled stability in the construction industry. Founded in 1923, we have weathered tough economic storms for over a century and have emerged as a stronger organization with each challenge. With offices in Winston-Salem, Greensboro, Asheville, Charlotte, and Raleigh, we build structures that transform communities through our work in higher education, senior living, healthcare, non-profits and many other sectors. We understand, very clearly, that it is our people who will enable us to be even stronger in our second century.

Summary:

The Job Site Assistant is a key role responsible for ensuring smooth office operations and providing essential administrative support to project teams and company leadership. This position requires strong computer proficiency to manage project documentation, track key processes, and facilitate communication with internal and external stakeholders. The ideal candidate is highly organized, detail-oriented, and comfortable handling multiple digital tools to support efficient project execution and overall business operations.

Qualifications:

• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• 2 years of experience in an administrative or project support role, preferably in construction or a related industry.
• Experience working with cloud-based storage, digital file management, and document tracking tools preferred.
• Excellent data entry and analytical skills, with high attention to detail.
• Strong organizational and multitasking abilities with a proactive, problem-solving mindset.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Self-motivated, tech-savvy, and able to work independently with minimal supervision.

Responsibilities:

Administrative Support & Office Coordination:

• Serve as the first point of contact for visitors, handling inquiries with professionalism.
• Manage office supplies, equipment, and inventory, ensuring efficient operations.
• Maintain schedules, coordinate meetings, and handle logistics.
• Draft, edit, and distribute correspondence, meeting minutes, and reports.
• Organize and maintain office records, digital files, and documentation systems using cloud-based storage and project management software

Project & Contract Administration:

• Utilize software and digital tools to generate, track, and maintain contracts, submittals, transmittals, and change orders.
• Manage and track project documentation, ensuring accuracy and accessibility.
• Support project closeout processes, including digital warranty documentation and manual compilation.
• Communicate with project teams, subcontractors, owners, and architects via email, online platforms, and project management systems.

Operational & Team Support:

• Work closely with project teams to execute administrative tasks that support company goals.
• Maintain confidential company records and uphold data integrity using secure databases and document management systems.
• Support additional tasks and special projects requiring data management, spreadsheet analysis, and digital reporting.

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term Disability
• 401(K) matching
• PTO
• Gym Reimbursement

NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions