Field Office Coordinator

Collaborative people. Progressive builders.

Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. If you are looking to be a part of an open, supportive team and receive exciting challenges that promote personal and professional growth, look no further than BNBuilders!

JOB SUMMARY:

The Field Office Coordinator is responsible for providing professional, general administrative office and project support and office coordination to project sites.

SALARY RANGE: $30.00 - $41.00 hourly, $62,400.00 - $85,280 annually (companywide)

BENEFITS:

• Group medical, vision, and dental insurance, including a choice of two benefit plans - a PPO plan and a High Deductible/ Health Savings Account plan with company contribution to HSA.
• Company-paid short and long-term disability plans, group life insurance, and AD&D plans.
• Vacation accrued on a weekly basis at a full-time annualized equivalent rate of 15 days (3 work weeks) per year.
• Sick leave accrued at 1 hour of sick leave for every 30 hours worked with an annual carryover of 80 hours. 
• 10 paid holidays each year.
• Paid parental leave.
• Annual discretionary bonus based on company profitability and your manager's assessment of your performance. 
• A 401(k) savings plan under which BNB matches the first 3 percent of your deferral with a 100% match and the next two percent with a 50% match for a total matching contribution of 4% of your pay. You are immediately 100% vested in all contributions (including BNB match). We provide both traditional (pre-tax) and Roth (post-tax) contribution options.
• We are proud to be an employee-owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It's 100% company-funded and is invested in BNBuilders stock. You can participate in this long-term plan after you complete 1 year of service (with at least 1,000 hours).

JOB RESPONSIBILITIES:

• Exercise general supervision of multiple job sites to monitor and manage projects during each phase of construction; including but not limited to pre-construction, construction, closeout, and post-construction.
• Setup, assist, and maintain project commitment data in CMiC.
• Create project contract documents, such as Project Agreements, Service Agreements, Subcontract Change Orders, etc.in CMiC and issue via DocuSign. Follow up to assist with completion of documents as needed.
• Assist in compiling customer billings, lien releases, and billing backup, as requested by the project team.
• Distribute and collect documents to/from subcontractors and maintain document logs as requested by the project team.
• Compile client required cost substantiation documentation and reconciliation.
• Enter weekly field timecards and verify correct coding as requested by project team.
• Maintain accurate job files, logs and records as directed by the project team.
• Assist in project set-up and close out process through the duration of the project.
• General office support, including assisting leadership and administrative support teams.
• The functionality of this job is occasionally performed onsite at a jobsite, it is required that you are comfortable with all facility set ups for a jobsite.
• Run errands as required to support office operations, including but not limited to picking up supplies, deliveries, and other essential tasks.
• Other duties as assigned.

QUALIFICATIONS:

• High school graduate or equivalent, with at least 2 years of college education preferred.
• Requires two years of experience in construction administration, in a role that directly supports field construction operations.
• Proficient working knowledge of construction project procedures, concepts, and practices.
• Proficient verbal communication skills, including professional telephone manner.
• Strong multitasking, problem-solving, time management, and organizational skills are required.
• Advanced knowledge of MS Office applications, including Word, Excel, and Outlook.
• Knowledge of DocuSign and Bluebeam/Adobe Acrobat is preferred.
• Basic knowledge of accounting principles, preference given to those with experience in CMiC.
• Self-Motivated, reliable, demonstrated sense of urgency, ownership of tasks and accountability.
• Treats internal clients professionally and in a positive manner; has a can-do attitude; receives constructive criticism in positive fashion.
• Displays appropriate flexibility – adapts quickly to change while being sufficiently autonomous to be effective in an environment of minimal direct supervision.
• Ability to learn quickly; maintain professional demeanor in stressful situations, demonstrating service, courtesy, and compassion.
• Displays enthusiasm for own and BNB’s work. Can be relied upon to meet the needs of BNB (availability, quality work, and accuracy) and the client.
• Reliable transportation and valid driver’s license to run errands as required for office operations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BNB believes in collaboration, team-building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Our Commitment to Diversity and Inclusion

At BNB, diversity, equity, and inclusion are the driving forces in which our culture is built. We recognize that our unique and vast differences bring a richness to our lives and work environment. This fosters stronger and more meaningful relationships within our company and the communities in which we serve. Our mission is to strive to provide an environment that is respectful, safe, fair, and inclusive, so that we can be stronger, wiser, and better together.

Note: BNBuilders retains the discretion to add to or change the duties of this position at any time.