Accounts Payable

Accounts Payable Clerk

An Accounts Payable (AP) Clerk job focuses on accurately and efficiently processing vendor invoices, ensuring timely payments, and maintaining records of company expenditures, while also supporting month-end closing and audit processes. 

Essential Job duties 

• Invoice Processing:
  • Reviewing and verifying vendor invoices for accuracy and completeness, often matching them with purchase orders and receiving reports (the "three-way match").
  • Ensuring invoices are properly coded and categorized for accurate accounting.
  • Entering invoices into the accounting system, often with specific software programs.
  • Researching and resolving invoice discrepancies and issues.
• Payment Processing:
  • Ensuring timely and accurate payments to vendors.
  • Preparing and processing payments, often using electronic methods or checks.
• Record Keeping & Reconciliation:
  • Maintaining accurate and organized records of invoices, payments, and related documents.
  • Reconciling vendor statements to ensure accuracy and resolve any outstanding issues.
  • Participating in month-end closing activities related to accounts payable.
• Supporting Functions:
  • Responding to inquiries from vendors and internal staff related to invoices and payments.
  • Assisting with the preparation of financial reports.
  • Assisting with audits.
  • Maintaining knowledge of accounting principles and procedures. 

Qualifications

Essential Skills: 

• Attention to Detail: Accurate record keeping and processing are crucial.
• Organizational Skills: Managing multiple invoices and maintaining records effectively.
• Data Entry Skills: Efficiently entering data into accounting systems.
• Communication Skills: Effectively interacting with vendors and internal stakeholders.
• Problem-Solving Skills: Identifying and resolving invoice discrepancies.
• Basic Accounting Knowledge: Understanding of accounting principles and procedures.

Salary : $16 - $25