What are the responsibilities and job description for the Accounts Payable Specialist position at Partners Personnel?
A well established family owned business since 1948 in the Transportation field located in Penn Yan, NY is seeking an Accounts Payable Specialist. Hours are Mon- Fri 8am to 5pm and can be flexible on this. Pay $24- $28 per hour.
Accounts Payable Specialist Job Responsibilities: The accounts payable and receivable clerk is responsible for all aspects of Payables and Receivables on a day-to-day basis for three different businesses, Coach & Equipment Manufacturing, Coach & Equipment Bus Sales and Finger Lakes Fiberglass. The following gives specific job responsibilities:
- Printing daily emails or sorting invoices received in the mail, matching them to packing slips, entering in our ERP system, Dynamics D365. In addition to PO invoices, there will be non-PO invoices and our monthly credit card that will have to be entered into and expensed accurately to GL. We are also working on upgrading to a paperless system.
- Pays invoices weekly, verifying transaction information, preparing disbursements, and works with Controller to authorize payment. We pay vendors with both ACH and checks. Will be required to upload ACH batches on to the bank website along with positive pay files and mailing checks after each Payables run.
- Verifies vendor statements monthly by reconciling and reaching out when missing invoices.
- Assists with month end close, making sure all vendor invoices and credit card charges entered in a timely fashion. All customers have been billed and deposits recorded for the month in order for Controller to give owner’s accurate financial statements. We expect to close the prior month in seven working days.
- Maintains all vendor files by filing all payments after weekly payable runs.
- Daily billing of our Parts department. Invoices all Parts department orders that were shipped for the day and process refunds, and preparing and mailing invoices. Will also be required to print, mail and review monthly statements to all parts customers. Reach out to customers who are past terms and send missing invoices.
- Responsible for posting all incoming checks, ACH and credit card payments received by Parts and Bus customers accurately to customer accounts. Will be responsible to log onto online banking and make deposits via scanner and recording these deposits to the correct bank accounts twice a week.
- Required to meet with Controller bi-weekly for an Accounts Receivable review to ensure we are making appropriate collection calls and keeping up on delinquent accounts.
- Will be responsible to back up receptionist with answering the phones and front door
Accounts Payable and Receivable Qualifications and Skills
- High degree of accuracy
- Great attention to detail and organizational skills
- Strong customer service skills
- Able to work well within office setting
Education and Experience Requirements
- Associate degree in related field would be highly desirable
- Minimum of five years of Previous accounting experience, specifically with Payables/Receivables a plus
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Expected hours: 40.00 per week
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
Salary : $24 - $28
