Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST

As a vital member of the finance team, the Accounts Payable Specialist (AP Specialist) is responsible for managing the accounts payable process and ensuring that all transactions are recorded accurately and promptly. This role involves maintaining the accounts payable system, working closely with both vendors and internal teams, and ensuring the timely processing of payments while adhering to company policies and financial controls.Reporting to the Controller, the AP Specialist reviews and handles expense claims and check requests and fields vendor payment and W-9 inquiries in a timely manner.

WHAT YOU BRING TO THE TABLE

• High School diploma is required – a BS in business or accounting is a plus, but not required
• Three (3) years of experience in an accounts payable processing role

• Proficiency in the Microsoft Office Suite – familiarity with Deltek Vantagepoint is preferred, but not required
• Exceptional organizational skills and attention to de
• Good communication skills, both written and verbal
• Ability and desire to learn new software systems as required

CORE DUTIES

• Scan vendor invoices, ensuring appropriate approval of all invoices/payment requests
• Enter vendor invoices into accounts payable system
• Establish new vendor entries, obtaining and maintaining W-9s as appropriate
• Process vendor check runs and ACH payments twice per week in accordance with payment terms
• Respond to vendor inquiries in a timely manner
• Process weekly team member expense reimbursement, acquiring appropriate documentation and approval
• Reconcile monthly credit card statements, collecting receipts and appropriate business support from credit card holders and coding charges to proper accounts
• Maintain a daily checkbook
• Process daily cash receipts from clients, scanning manual checks into bank account, monitoring ACH payments and posting to appropriate client invoices
• Follow up with clients as necessary to reconcile variances

CORE COMPETENCIES

• Collaborates
• Communicates Effectively
• Customer Focused
• Financial Acumen
• Instills Trust

WHAT WE OFFER: CPL cares about your future with us! That’s why we offer the following benefits to you and your family:

• Internal Mobility & Career Advancement
• Healthcare for you and your family including spouse coverage: Medical, Dental, Vision & Prescription insurances. Single Plans with 100% paid premium
• Flexible Time Off 8 Holidays a year
• Retirement Savings Plan - Contribution from CPL to grow your retirement funds.
• Tuition Assistance: You may be eligible for continuing education assistance.
• Student Loan Assistance Program: CPL will contribute up to a maximum of $100 a month for 5 years ($6,000 total) towards student loan debt.
• Licensure Assistance
• Long-Term Disability Insurance Company/team member premium sharing
• Flexible Spending Account $5,000 dependent childcare annually paid 100% by team member pre-taxes.
• FREE Life Insurance and AD D Insurance
• Voluntary Short-Term Disability Insurance

WHAT DOES IT LOOK LIKE WORKING HERE? We believe that building a strong community is about establishing a prevailing sense of fellowship among our team members, friends, and neighbors.

• Collaboration – working with others towards the best solution, placing great emphasis on the collective wisdom of our internal teams.
• Family – celebrating others’ successes, genuinely caring about the happiness and well-being of our team members and recognizing their own families as extensions of the CPL family.
• Fun – not taking oneself too seriously, fully understanding that fun at work is conducive to productivity.
• Inspiration – contributing to an uplifting workplace that facilitates growth and success by maintaining a positive, upbeat attitude.
• Integrity – doing what is ethically right and providing reliable follow-through on commitments.
• Ingenuity – seeking new opportunities and consistently identifying unexpected and practical ways to solve problems.

The rate for this position generally ranges between $44,000.00- 67,000.00 annually. This range is a good faith estimate provided pursuant to the New York Pay Transparency Law. It is based on what a successful New York applicant might be paid and assumes that the successful candidate will be in New York or perform the position from New York. Similar positions located outside of New York will not necessarily receive the same compensation. Actual pay rates may vary from the range, as permitted by New York Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employees already in the role, as well as other considerations permitted by law. A potential new employee's pay history will not be used in compensation decisions.

CPL does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. CPL will not be responsible for any fees arising from the use of resumes submitted by recruiting professionals or agencies that do not have a current placement fee agreement with CPL. All initial communication with recruiting professionals or agencies must go through our Talent Acquisition Team.