Administrative Assistant

Position Summary:

The Administrative Assistant will provide operational support for the office, ensuring smooth workflow and organization. This role serves as a key point of contact for visitors and assists with administrative tasks. Reporting to the Administrative Manager, the Administrative Assistant plays a vital role in supporting the efficiency of the office.

Essential Duties & Responsibilities:

• Provide overall operational support for the administrative needs of the designated office and work in tandem with the other full time office admin staff.
• Act as a key point of contact for the designated office, including receiving visitors and answering/directing phone calls and receiving and directing incoming faxes.
• Provide coverage and maintain the breakroom which includes, stocking, cleaning, and minor coffee machine maintenance.
• Receive incoming mail and packages from USPS, FedEx, and UPS and direct to appropriate addressees, as well as prepare outgoing shipments for same carriers.
• Maintain schedules and calendars for meetings, travel, and appointments.
• Set up conference room meetings including conference calls and web casting setups.
• Scan client tax documents
• Coordinate completion of client requests as directed by partners and managers through team communication.
• Facilitate project tracking and organization for administrative tasks.
• Assist with E-filing and processing tax returns (optional - experience in this is a plus)
• Assist with accounting and tax return projects and ad hoc projects as assigned.
• Provide back-up coverage for other Administrative team members.
• Assist with other various administrative duties and projects as assigned by the Office Manager.
• Ability to work overtime for February 15 -April 15, with the benefit of OT pay or additional time off over the summer and fall.

Knowledge, Skills, Abilities:

• Excellent verbal and written communication skills.
• Ability to effectively build rapport with all levels of staff.
• Strong customer service orientation.
• Solid organizational and follow-through skills, performing work accurately with strong attention to detail.
• Strong computer skills, including solid skill in Microsoft Office suite (particularly Word & Excel) and report writing tools. Experience in UltraTax tax software a plus.
• Ability to meet deadlines and effectively prioritize a fast-paced and varied workload, effectively managing a variety of concurrent and shifting priorities.

Minimum Qualifications:

High school diploma plus 1-2 years of administrative experience and/or appropriate balance of education and work experience. Associate’s degree and prior experience working in a professional services firm is a plus.

Why work with us?

Our firm is committed to providing our people with opportunities to excel professionally. We believe in the importance of a welcoming work culture and quality work-life integration to support our staff as we grow together.

We’re leading the way to a better future of work culture.

• Increased number of paid holidays per year
• Competitive salaries with continuous review of market conditions

The benefits of joining our team

• Strong growth opportunities
• Competitive benefits package
• 401(k) package with match
• Discretionary annual bonuses for eligible positions
• Strong emphasis on quality work-life integration
• Dress for your day policy
• Resources of a large firm
• Compensation: Depending on experience.

Job Types: Part-time, Temporary, Contract

Pay: $18.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Administrative: 1 year (Preferred)

Ability to Commute:

• Youngstown, OH 44514 (Required)

Ability to Relocate:

• Youngstown, OH 44514: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $24