What are the responsibilities and job description for the Human Resources Coordinator position at Bodwe Professional Services Group?
About Bodwé Professional Services Group
Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We enhance space and place in partnership with clients that span the country and business sectors, offering full-service architecture and engineering services as well as contract support services for federal agencies. We design and build, preserve and restore, mitigate and manage, serve and problem solve.
Position Summary
The HR coordinator is responsible for managing administrative tasks within our Company's human resources department, including recruitment support, employee recordkeeping, onboarding new hires, benefits administration, and acting as a primary point of contact for employees regarding certain designated needs, essentially serving as a liaison.
Accommodation Requests
We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at 269-927-0144 or careers@bodwegroup.com
Essential Duties and Responsibilities
The following inexhaustive list of duties represents a sample of work routinely performed by this role :
Onboarding / Offboarding Coordination
- Manage and oversee entering new employees and removing separated employees from various HR systems used, currently those are Concur, ePoster, Deltek, Directory, and Primary O365 Teams.
- Liaise with the Branch Operations Specialist and IT Operations Specialist to communicate with new employees regarding equipment shipping, new hire box shipping, and work-from-home equipment procedures.
- Initiate pre-hire onboarding and offboarding processes such as IT Intake Form, Onboarding and Offboarding Forms, and background checks.
Benefit Coordination
HRIS System Coordination
Recruiting Coordination
Administrative Coordination
Qualifications and Experience
Required Education, Licensure / Certifications, or Experience :
Preferred Education, Licensure / Certifications, or Experience :
Working Environment
This is a hybrid position that requires the employee to be in the office a minimum of three days a week. When not working from a home office, remotely, or onsite at a project location, the employee performs most of the work in a temperature-controlled office environment. On occasion, the employee may be exposed to operating noise from office or technical machinery during its operation.
Physical Demands
Sitting / Standing : This role is generally sedentary, performing sitting work utilizing technological office equipment, including a laptop, mouse, keyboard, computer monitors, telephones, scanners, and copiers.
Walking : This role requires the ability to move about inside the office to access the required technological equipment.
Stooping / Kneeling / Crouching / Crawling : This role may require stooping to reload printer trays with print paper, moving equipment, and managing cords.
Using Hands / Fingers : This role constantly operates technological office equipment such as laptops, mice, keyboards, computer monitors, telephones, scanners, and copiers.
Talking / Hearing : This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.
Seeing : This role requires seeing, viewing, and distinguishing all aspects of internal and external communications.
Carrying / Lifting : This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces.
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Native American Hiring Preference
Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, "qualified" means that the applicant meets the technical and experiential needs for employment; and "suitable" means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order :
Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.
Reporting Branch : Support Staff Branch
Reporting Entity : Bodwe Professional Services
Fair Labor Standards Act Status : Non-Exempt
Hours Per Week : 40
Reporting Status : Hybrid
Reports To : HR Director
Manages Others : No
Overnight Travel : None (May travel regionally in Southwest Michigan to Battle Creek or Grand Rapids)
