What are the responsibilities and job description for the Administrative Assistant position at BOGOTA SAVINGS BANK?
Description
About Us
Bogota Savings Bank, founded in 1893 in Bergen County, is one of New Jersey's oldest banks. Originally established to serve the employees of Bogota Paper Mills, it has grown from a small community institution to a trusted bank with seven branches across Northern New Jersey. Renamed Bogota Savings Bank in 1996, it expanded further through a merger with Gibraltar Bank in 2021, adding branches in Essex and Morris counties. Known for its strong community ties, the bank provides personal and commercial banking services, including mortgages, savings accounts, and business products, while maintaining a tradition of trust and exceptional service.
About the Role
The Administrative assistant is responsible for performing various administrative tasks and working as a liaison between employees and the executive team. As an Administrative Assistant, you will play a vital role in supporting day-to-day operations, document processing and storage, tracking of Employee PTO, paying invoices, and maintaining office supply inventories. A successful candidate in this role will have previous administrative support experience.
About the Candidate
The ideal candidate is highly organized and detail-oriented, with the ability to maintain confidentiality and handle sensitive information with discretion. They possess a strong sense of community and customer service and can work effectively both independently and as part of a team.
The successful candidate is flexible and eager to take on new challenges as they arise, demonstrating a proactive and adaptable approach. They are passionate about working for a community-focused bank and have a collaborative mindset. The candidate should be ready to take initiative to help the bank achieve its goals and further its mission of serving the local community.
Requirements
Key Responsibilities
- Answer and screen phone calls
- Act as liaison for visitors to corporate HQ
- Perform ad-hoc tasks and coordinate projects as directed by the President/CEO
- Serve as liaison for charitable foundation communications and grant request process
- Draft, proofread, and send emails
- Manage incoming and outgoing mail/packages
- Organize and maintain digital/physical files
- Liaison to HR for employee questions and availability regarding benefits, time off, 401k, ESOP, etc.
- Order office supplies and manage inventory
- Process and pay incoming invoices in a timely manner, ensuring accuracy and proper documentation.
- Receive, sort, and distribute daily mail/deliveries
- Maintain office cleanliness and order
Knowledge, Skills, and Experience
- 5 years of experience in administration
- Proficient in Microsoft Office Suite
- Excellent verbal and written communication skills
- Outstanding organizational abilities
- Self-motivated and capable of working independently
- Skilled at multitasking and prioritizing tasks effectivel
- Able to handle confidential and sensitive information with discretion
Core Competencies
Optimizes Work Processes- Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
Manages Ambiguity - Operating effectively, even when things are not certain or the way forward is not clear
Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations
Tech Savvy- Anticipating and adopting innovations in business-building digital and technology applications
Salary : $50,000 - $58,000
