What are the responsibilities and job description for the Assistant Event Coordinator position at Bold MK?
Department: Bold MK
Location: Birmingham
Compensation: $18.00 - $26.00 / hour
Job Description: Assistant Event Coordinator
Position Overview:
The Assistant Event Coordinator plays a vital role in supporting the planning, organization, and execution of events. Working closely with the Event Coordinator and other team members, this position ensures seamless event logistics, maintains communication with vendors and clients, and assists in delivering memorable experiences. This role is ideal for a highly organized, detail-oriented individual who thrives in a fast-paced environment.
Key Responsibilities
Event Planning and Coordination:
- Assist in creating event timelines, schedules, and checklists.
- Support the development of event concepts, themes, and goals.
- Research and source venues, vendors, and suppliers as needed.
Vendor and Client Management:
- Act as a point of contact for vendors, ensuring timely delivery of services.
- Communicate with clients to gather event requirements and provide updates.
- Coordinate contracts, invoices, and payments with vendors and suppliers.
On-Site Event Support:
- Oversee event setup, registration, and tear-down.
- Ensure all logistical elements (AV, seating, catering, etc.) run smoothly.
- Troubleshoot on-site issues and provide solutions promptly.
Administrative Duties:
- Maintain detailed records of event plans, budgets, and feedback.
- Prepare event reports and presentations for post-event evaluations.
- Assist with marketing efforts, including social media updates and email campaigns.
Collaboration and Teamwork:
- Work closely with the Event Coordinator to meet project deadlines.
- Collaborate with cross-functional teams to align event objectives with broader organizational goals.
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills.
- Proficiency in event management tools and Microsoft Office Suite.
- Problem-solving mindset and ability to work under pressure.
- Competitive salary and potential bonuses.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development and career growth.
- Supportive team environment.
Salary : $18 - $26
