Event Assistant

Job Title: Event Assistant (Venue Operations & Social Media)

Hours: Part Time (8-10 hrs) $17 hour

Position Overview: We are seeking a dynamic and detail-oriented Event Assistant to join our team at Soirée Event Gallery. This role involves overseeing venue-related operations during weddings and events, ensuring everything runs smoothly, and capturing fun, engaging content for our social media platforms. This position will report to our Venue and Marketing Director and work alongside our venue and Marketing Director Assistant. This position offers a balance of event coordination, social media engagement, and light office support.

Key Responsibilities:

Event Day Coordination:

• Act as a point of contact for venue-related queries from clients, vendors, and event staff.
• Assist in troubleshooting any venue-related issues during the event. (Such as adjusting seating, managing lighting or AV, responding to guest needs, etc.)
• Help ensure smooth transitions between event phases (e.g., ceremony to reception), maintaining efficient event flow and keeping the venue operating at its best.

Social Media Content Creation:

• Capture engaging, candid moments of the event, including guests, décor, and behind-the-scenes footage.
• Post live updates and stories on the venue’s social media platforms (Instagram, Facebook, etc.) throughout the event to keep the audience engaged.
• Highlight unique elements of each event (e.g., décor details, guest interactions) to showcase the venue’s atmosphere and services.
• Work with the marketing team to ensure social media content aligns with the venue’s brand voice and messaging.

Office Support :

• Provide administrative support, including helping to update social media content calendars, organizing event documentation, or assisting with email communication.
• Assist in managing inventory and ensuring venue-related supplies are well-stocked.
• Help with basic office tasks such as filing, organizing, and assisting the team with event preparations for upcoming bookings.
• Coordinate with the event director to ensure smooth operations and assist with planning for future events.

Qualifications:

• Previous experience in event coordination, hospitality, or social media management is a plus.
• Strong knowledge of social media platforms (Instagram, Facebook, TikTok) and understanding of trends.
• Creative eye for capturing beautiful and engaging moments for social media.
• Excellent communication skills and the ability to interact with clients, vendors, and guests.
• Strong organizational skills and attention to detail, with the ability to juggle multiple tasks.
• Comfortable working independently and as part of a team in both event settings and office environments.
• Flexible and able to work weekends and evenings.
• Physical ability to assist with moving venue-related items.

Work Environment:

• The role requires physical activity such as standing, lifting, and setting up venue items.
• Fast-paced, dynamic environment with frequent interaction with clients, guests, vendors, and staff.

This role is perfect for someone who loves event planning, capturing social media content, and enjoys balancing a variety of responsibilities. You’ll play a key role in making our events unforgettable while contributing to the venue’s online presence and assisting with office tasks to ensure smooth day-to-day operations.

Job Type: Part-time

Expected hours: 8 – 10 per week

Schedule:

• 10 hour shift
• 8 hour shift

Ability to Commute:

• Hoover, AL 35216 (Required)

Ability to Relocate:

• Hoover, AL 35216: Relocate before starting work (Required)

Work Location: In person

Salary : $17