What are the responsibilities and job description for the Administrative Assistant A position at BOLLINGER MISSISSIPPI SHIPBUILDING LLC?
Title: Administrative Assistant A
Location: Pascagoula, MS
General Function:
Performs a variety of secretarial and administrative duties that support the work of the supervisor. May supervise clerical staff and/or provide specialized technical assistance in addition to administrative services. Operates under the general direction of the department/division manager.
Typical Duties and Responsibilities:
The following statements describe the general nature and level of work performed and should not be considered an exhaustive list of all responsibilities:
- Responds to requests for information by assembling records based on knowledge of the company or through research from various sources, including oral inquiries. Advises when materials can be provided and prepares them personally or ensures clerical staff completes the task.
- Drafts and/or signs routine, non-technical correspondence in the supervisor’s name or own name.
- Maintains confidential records related to strategy and policy.
- Coordinates meetings, travel agendas, and special events.
- Evaluates and orders office supplies and equipment.
- Provides secretarial support to the supervisor and other staff as assigned.
Desired Knowledge, Skills, and Abilities:
- Solid knowledge of the practices and procedures relevant to the department, unit, or division.
- Strong analytical skills with the ability to gather, interpret, and apply data to perform special assignments.
- Proven ability to maintain information accurately and confidentially.
- Proficient in operating office equipment accurately and efficiently.
- Effective team player with excellent communication skills and the ability to maintain good working relationships.
Experience and Training:
- Two years of college-level coursework in office management, business administration, or a related field is preferred.
- Extensive background in secretarial or administrative support roles. Equivalent education and experience combinations that provide the necessary competencies will also be evaluated.
Bollinger is an equal opportunity employer and is committed to providing employment opportunities to minorities, females, veterans and disabled individuals, and without regard to sexual orientation and gender identity.
