Accounts Payable Coordinator

Summary:  

To process and maintain accounts payable records and provide timely and accurate financial and operational information.

Essential Duties and Responsibilities 

• Review invoices for proper authorization and general ledger account coding.
• Prepare accounts payable checks. 
• Print all accounts payable reports and maintain accurate accounts payable files.
• Monthly reconciliation items. 
• Research vendor inquiries.
• Clarify questionable invoice items, prices, or signatures; obtain proper information and/or data regarding invoice payments.
• Maintain petty cash box and disperses funds as necessary.
• Assist Senior Accounting Specialist with Unclaimed Property reporting.
• Record information needed for year end 1099 report and 1099 tax forms.
• Assist with other day-to-day processes.
• Understanding coding process of invoices.
• Other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to act and operate independently with minimal daily direction from manager.
• Excellent communication and interpersonal skills with a customer service focus.
• Ability to maintain accurate filing of invoices. 
• Ability to work in a paperless office environment.

Education/Experience

Associate's degree (A. A.) or equivalent from a two-year College or technical school; or one year related experience and/or training; or equivalent combination of education and experience. 

Experience with data processing including business accounting applications.

Language Ability

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. 

Math Ability

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. 

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

Computer Skills

Proficiency with Microsoft Word, Excel, and Outlook required. Experience with accounting software desired.

Certificates and Licenses

None required.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is in a standard office environment with desktop business equipment and frequent telephone calls. Noise level is moderate. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long periods of time. Extensive keyboard typing is required. The employee must constantly reach with hands and fingers. Employee must be able to work in close contact with small and large groups. Frequent hearing and talking is required. Regularly use the telephone to speak to clients, vendors and staff. 

Benefits:

• Medical, dental and vision coverage; HSA Voluntary contributions and Limited Flexible Spending Accounts; long-term disability insurance; EAP assistance; and COBRA Eligibility, subject to the terms of the applicable benefit plan.
• Supplemental plans such as, Life, Short Term Disability and Accident insurance, Additional Employee Life/AD&D and Dependent Life/AD&D may be available as voluntary plans.
• 401(k) savings & profit-sharing plan, subject to the terms of the applicable benefit plan.
• Vacation Time Off: Eligible for employees that work 30 hours or more each week. Vacation accrual begins on the first day of work. Hours are accrued bi-weekly depending on your years of service.

• Paid Sick and Safe Leave Policy: Full-Time Employees working a minimum of 30 hours are eligible for 80 hours of PSSL per year, which accrues at a rate of 3.077 hours each pay period.
• Holidays: 8 paid days, but open during certain holidays as stated below:
  1. Washington Memorial Park & Mortuary: Open on all holidays except New Year’s Day, Thanksgiving Day and Christmas Day.
  2. Satellite Locations: Closed on all holidays except President’s Day and Veteran’s Day when they will maintain regularly scheduled business hours.
  3. Employees who work holidays may take another day off with prior approval.

Other compensation: Employees have the opportunity to earn:

• Monthly bonus under the Company’s Quarterly Incentive Plan, subject to Plan eligibility requirements.
• Educational Development: The Company encourages career development and may help support your participation in educational courses, seminars, and conferences when deemed to make a direct contribution to job development. Eligibility and prior approval are required.
• Employee Referral Program: Employees may receive an Employee Referral payment upon the referral and hire of a job candidate filling an open position with the Company, subject to the Program’s eligibility requirements.
• At-Need Funeral and Cemetery Benefits: Following six months of continuous service in good standing, employees may be eligible for at-need funeral and cemetery benefits.
• Pre-Need Cemetery Benefits: Following three years of continuous service in good standing, employees may be eligible for pre-need cemetery benefits.