What are the responsibilities and job description for the Office Manager and Executive Assistant to CEO position at Bookkeeping Plus, Inc.?
Bookkeeping Plus, Inc. is one of the top firms of its type in the area, with thirty employees and 38 years of success. We are now hiring for a position that embodies the functions of both Office Manager and Executive Assistant.
This is a high-level position. As Office Manager, you will have the front-line management responsibility for the staff, building, operations, and day-to-day administration of our offices in Greenfield, Indiana. As Executive Assistant, you will work closely with the CEO.
The successful candidate will have serious, long-term experience in the service-business sector, regardless of whether your previous job title was Operations Manager, Practice Manager, General Manager, Office Manager, or Executive Assistant.
Bookkeeping Plus, Inc. provides accounting and payroll services to a wide variety of business, school, government, and nonprofit clients, around Indiana and beyond.
DUTIES
- Supervise all administrative functions, including staff, customer service, reception, phone, filing, recordkeeping, clerical, and facility
- Executive Assistant to the CEO
- Manage calendars
- Email; intra-office and external communications
- Internal bookkeeping: Accounts Payable and Accounts Receivable
- Payroll: submit to third-party payroll company
- Human Resources: variety of HR functions and recordkeeping
- Insurance and retirement benefits for staff
- Work schedules and PTO
- New hires and orientation
- Make sure office is kept clean, safe, and fully operational
- Event planning, company trips, special projects, etc.
QUALIFICATIONS
Education:
- Bachelor’s degree in business administration, accounting, or a relevant business field
Must-have Experience:
- Five years in a similar management position
- Bookkeeping experience with QuickBooks (A/P and A/R)
- Experience with human resources and payroll
- Executive Assistant experience
- Multitasking; staying organized; time management
- Excellent attention to detail
- Outlook, Excel, Word, Acrobat, and the ability to learn new software
- Being proactive and prioritizing
GREAT OFFICE ENVIRONMENT
Bookkeeping Plus is a big believer in work/life balance, so we have normal hours of 8–5. We have an outstanding reputation as a great place to work. Our congenial culture and our varied clientele make us unique in the industry. We are also woman-owned.
The work is performed at our very comfortable offices in Greenfield on the east side of Indianapolis.
COMPENSATION
Our salary is very competitive and depends on your experience. Benefits include:
- Health Insurance (Plus Dental, Vision, and Life)
- 401k with Employer Match
- Paid Time Off Plus Paid Holidays
- Comp Time Availability
- Family-Friendly
- Plus: The cutest office dog you have ever seen—a five-pound poodle!
CONTACT US TODAY!
Bookkeeping Plus has a great opportunity for someone with comprehensive office experience. Join our family and start enjoying your job again. We are not a recruiter or temp agency. Send us your resume today!
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Associate (Required)
Experience:
- Office management or Executive assistant: 5 years (Required)
Ability to Commute:
- Greenfield, IN 46140 (Required)
Work Location: In person
