What are the responsibilities and job description for the Seasonal Events Coordinator position at BoomerJack's Grill?
Position Title: Seasonal Event Coordinator
We are looking to add energetic and experienced hospitality professionals who are comfortable
working in a busy and fun environment to our team at Sidecar Social.
Sidecar Social combines craft cocktails, scratch-kitchen plates, an enormous patio, live music,
private karaoke, classic gaming activities like pop-a-shot, foosball, darts, cornhole, and live sports
on 18-foot screens.
It’s the newest concept from a fast-growing company that owns BoomerJack's Grill, a chain of
casual sports bar restaurants, and live music venue Bedford Ice House. Named a Best Place to
Work by the Dallas Morning News four times, we take care of our team like family, prioritizing work-life balance and opportunities for growth. Join us today!
Responsibilities:
1. Document Preparation and Meeting Attendance
- Print Banquet Event Orders (BEOs) and kitchen sheets weekly.
- Attend weekly BEO meetings to review upcoming events and ensure comprehensive planning.
2. Operational Coordination:
- Coordinate with operations for seamless execution, including AV equipment testing and addressing signage, microphone, or AV requirements.
- Address dietary restrictions and create necessary signage.
3. Signage Management:
- Develop and maintain general buffet signage for clarity.
- Ensure all buffets are appropriately labeled.
- Collect and clean signage, placing it back where it belongs.
4. Equipment and Setup Management:
- Assess and prepare necessary equipment for scheduled events.
- Keep track of event inventory (chafing dishes, sternos, linens, etc.)
- Set up buffets according to standards and event specifications.
5. Venue Maintenance:
- Conduct nightly walk-throughs to reset event spaces (post event).
- Clean and organize event equipment, spaces, and signage.
6. Event Team Support:
- Assist the team with event preparation and inventory management (drink tickets, wristbands, white bags, etc.)
- Liaise with the Manager on Duty (MOD) to confirm staff allocations.
- Coordinate with front of house staff to designate event areas.
- Ensure an event coordinator is present for each event.
7. Event Coordination:
8. Communication and Calendar Management:
- Keep an eye on the event calendar daily
- Email Frisco managers about upcoming events within a 7-day window.
9. During Event Support:
- Monitor replenishments and coordinate with food runners.
- Act as the main point of contact for event hosts, letting them know when they are getting close to minimum/answering any questions.
10. Post-Event Duties:
- Buffet takedown and restore event spaces.
- Update inventory needs and inform Krystal if anything needs to be ordered.
Qualifications:
- Obtain a Food Handlers permit
- Be prompt and dependable.
- Obtain a TABC Certification
- Positive, Committed, Trustworthy, and Responsible
- A heart for hospitality
- Experience working in a fast-paced, high-energy restaurant/bar.
If this makes you ready to “Go. All. Out.,” we would love to welcome you to the show and adopt you into our family!
