What are the responsibilities and job description for the Seasonal Events Coordinator position at On Deck Concepts?

Position Title : Seasonal Event Coordinator

We are looking to add energetic and experienced hospitality professionals who are comfortable

working in a busy and fun environment to our team at Sidecar Social.

Sidecar Social combines craft cocktails, scratch-kitchen plates, an enormous patio, live music,

private karaoke, classic gaming activities like pop-a-shot, foosball, darts, cornhole, and live sports

on 18-foot screens.

It's the newest concept from a fast-growing company that owns BoomerJack's Grill, a chain of

casual sports bar restaurants, and live music venue Bedford Ice House. Named a Best Place to

Work by the Dallas Morning News four times, we take care of our team like family, prioritizing work-life balance and opportunities for growth. Join us today!

Responsibilities :

1. Document Preparation and Meeting Attendance

Print Banquet Event Orders (BEOs) and kitchen sheets weekly.
Attend weekly BEO meetings to review upcoming events and ensure comprehensive planning.

2. Operational Coordination :

Coordinate with operations for seamless execution, including AV equipment testing and addressing signage, microphone, or AV requirements.

Address dietary restrictions and create necessary signage.

3. Signage Management :

Develop and maintain general buffet signage for clarity.

Ensure all buffets are appropriately labeled.

Collect and clean signage, placing it back where it belongs.

4. Equipment and Setup Management :

Assess and prepare necessary equipment for scheduled events.

Keep track of event inventory (chafing dishes, sternos, linens, etc.)

Set up buffets according to standards and event specifications.

5. Venue Maintenance :

Conduct nightly walk-throughs to reset event spaces (post event).

Clean and organize event equipment, spaces, and signage.

6. Event Team Support :

Assist the team with event preparation and inventory management (drink tickets, wristbands, white bags, etc.)

Liaise with the Manager on Duty (MOD) to confirm staff allocations.

Coordinate with front of house staff to designate event areas.

Ensure an event coordinator is present for each event.

7. Event Coordination :

8. Communication and Calendar Management :

Keep an eye on the event calendar daily

Email Frisco managers about upcoming events within a 7-day window.

9. During Event Support :

Monitor replenishments and coordinate with food runners.

Act as the main point of contact for event hosts, letting them know when they are getting close to minimum / answering any questions.

10. Post-Event Duties :

Buffet takedown and restore event spaces.

Update inventory needs and inform Krystal if anything needs to be ordered.

Qualifications :

Obtain a Food Handlers permit

Be prompt and dependable.

Obtain a TABC Certification

Positive, Committed, Trustworthy, and Responsible

A heart for hospitality

Experience working in a fast-paced, high-energy restaurant / bar.

If this makes you ready to "Go. All. Out.," we would love to welcome you to the show and adopt you into our family!

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Seasonal Events Coordinator

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