What are the responsibilities and job description for the Accounts Payable/Purchasing Technician position at Boone Community School District?
OFFICE MANAGER/ACCOUNTS PAYABLE JOB DESCRIPTION
Job Title: Accounts Payable/Purchasing Technician |
Status: Hourly |
Reports To: Director of Business Services |
Classification: Confidential Central Office |
Prepared/Revised Date: February, 2025 |
Work Year: 12 months |
Benefits: IPERS retirement system, Single Health, Single Dental, Vision, Term Life Insurance, Long-term disability available. See attached document. |
SUMMARY:
Responsible for providing confidential administrative support to the Director of Business Services in the district's central administration office. Assists in the timely administration of the District's financial obligations related to accounts payable, including maintaining file records, preparing purchase orders, verifying invoices, processing checks and ACH payments and communicating wtih vendors to resolve billing disputes. Creates and maintains spreadsheets and databases using district information technology systems. Develops and promotes excellent customer service and support for school staff, vendors and visitors. Maintaining confidentiality and promoting the district's positive image at all times is extremely important. |
EDUCATION AND RELATED WORK EXPERIENCE:
- AA/AS Degree in Accounting or a related business field preferred, high school diploma or equivalent required.
Minimum of one (1) year of experience in accounting/accounts payable, banking or data entry.
Experience in secretarial work, computer skills, and customer service skills preferred.
- Satisfactory criminal background check required to hire.
TECHNICAL SKILLS, KNOWLEDGE, AND ABILITIES:
- Demonstrated professional oral and written communication skills and English language skills.
- Interpersonal relations skills.
- Strong math/accounting skills.
- Knowledge of personal computers, digital resources, and social media.
- Strong customer service and public relations skills.
- Critical thinking and problem solving skills.
- Display initiative and exercise good judgment. ?
- ?Organizational skills.
- Ability to maintain confidentiality in all aspects of the job.
- Ability to manage multiple priorities.
- Ability to manage multiple tasks with frequent interruptions.
- Ability to diffuse and manage volatile and stressful situations.
- Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
- Ability to promote and follow building and departmental policies.
- Apply and follow all school district policies and state of Iowa laws.
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
Operating knowledge of and experience with personal computers.
Operating knowledge of and experience with Google (Mail, Calendar, Drive, Sheets, Docs).
Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, email, etc.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Listed below are the essential tasks required for this job.
Job Tasks Descriptions |
1. Responsible for processing of all purchase requisitions, purchase orders, phone orders, online orders, establishment and maintenance of charge accounts, etc. throughout the year. |
2. Timely input of data into the district accounting system. Timely review of and accurate payment of invoices. |
3. Maintain accounts payable vendor files and annual IRS 1099 processing. |
4. Prepare and provide monthly accounting information for the Board of Education. |
5. Work directly with district administrators and supervisors regarding coding and accounting procedures particular to their site and budget. |
6. Work directly with all district personnel regarding business office procedures (i.e. ordering procedure, travel reimbursements, availability of supplies, etc.) |
7. Interact with vendor representatives and district personnel to resolve problems and maintain ongoing business relations. |
8. Assist with employee registrations and reservations when requested. |
9. Order central office supplies and maintain central office equipment. |
10. Continue education regarding acounting and purchasing procedures to assist in the performance of school business duties. |
11. Sort and distribute accounts payable office mail and correspondence (electronic and paper) |
12. Assist with the annual financial statement audit. |
13. Maintain confidentiality and promote a positive image of the District at all times. |
14. Perform other duties as assigned. |
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
| PHYSICAL ACTIVITIES |
Amount of Time |
|||
None |
Under 1/3 |
1/3 to 2/3 | Over 2/3 | |
Stand |
|
X | ||
Walk |
|
X | ||
Sit |
|
X | ||
Use hands to finger, handle or feel |
|
X |
| PHYSICAL ACTIVITIES |
Amount of Time |
||
None |
Under 1/3 |
1/3 to 2/3 |
Over 2/3 |
Reach with hands and arms |
|
X | |
Climb or balance |
X |
||
Stoop, kneel, crouch, or crawl |
X |
||
Talk |
X |
||
Hear |
X |
||
Taste |
X |
||
Smell |
X |
| WEIGHT AND FORCE DEMANDS |
Amount of Time |
|||
None |
Under 1/3 |
1/3 to 2/3 |
Over 2/3 |
|
Up to 10 pounds |
. | X |
. | . |
Up to 25 pounds |
. | X |
. | . |
Up to 50 pounds |
. | X |
. | . |
Up to 100 pounds |
X |
. | . | . |
More than 100 pounds |
X |
. | . | . |
| MENTAL FUNCTIONS |
Amount of Time |
||
None |
Under 1/3 |
1/3 to 2/3 |
Over 2/3 |
Compare |
|
X | |
Analyze |
|
X | |
Communicate |
X |
||
Copy |
|
X | |
Coordinate |
|
X | |
Instruct |
X |
||
Compute |
|
X | |
Evaluate |
X | ||
Use Interpersonal Skills |
X |
||
Compile |
|
X | |
Negotiate |
X |
| WORK ENVIRONMENT |
Amount of Time |
||
None |
Under 1/3 |
1/3 to 2/3 |
Over 2/3 |
Wet or humid conditions (non-weather) |
X |
||
Work near moving mechanical parts |
X |
||
Work in high, precarious places |
X |
||
Fumes or airborne particles |
X |
||
Toxic or caustic chemicals |
X |
||
Outdoor weather conditions |
X |
|
|
Extreme cold (non-weather) |
X |
||
Extreme heat (non-weather) |
X |
||
Risk of electrical shock |
X |
||
Work with explosives |
X |
||
Risk of radiation |
X |
||
Vibration |
X |
VISION DEMANDS |
REQUIRED TO PERFORM ESSENTIAL FUNCTIONS OF THE JOB |
No special vision requirements |
. |
Close vision (clear vision at 20 inches or less) |
X |
Distance vision (clear vision at 20 feet or more) |
X |
Color vision (ability to identify and distinguish colors) |
X |
Peripheral vision |
. |
Depth perception |
. |
Ability to adjust focus |
X |
NOISE LEVEL |
Level of noise typical in the work environment for this job |
Very quiet |
. |
Quiet |
. |
Moderate |
X |
Loud |
. |
Very loud |
. |
Boone Community School District is an equal opportunity employer. If you have questions or a grievance, contact the BCSD Equity Coordinator Mrs. Jill Janes, jjanes@boone.k12.ia.us, at BCSD, 500 7th Street, Boone, Iowa 50036; (515) 432-0750.
Salary : $21
