Accounts Payable / Payroll Specialist

Position Summary:

We are seeking a detail-oriented Accounts Payable / Payroll Specialist to join our team. The ideal candidate will have a strong background in invoice processing, payroll processing, and communication. Our ideal candidate is highly motivated, organized, team-oriented, positive and talented.

Essential Duties and Responsibilities:

Accounts Payable

• Review incoming invoices for borough business, ensuring compliance with organizational guidelines and budgetary thresholds.
• Process invoices by scanning, entering, and verifying accuracy in accordance with company requirements, preparing checks, and supporting documentation for mailing.
• Manage recurring invoices for mandatory payments, maintaining invoices in designated locations.
• Print checks for approved invoices based on cash availability, updating workflow status accordingly.
• Handle research items and vendor issues related to Accounts Payable, addressing them in the system or escalating them to the appropriate party.
• Prepare tax documents for vendors and the IRS when necessary.
• Ensure monthly, quarterly, and yearly dues and contributions are paid on time.
• Maintain accurate records of all Accounts Payables as per provided guidelines.
• Coordinate year-end activities such as preparing accruals and 1099 reporting.

Payroll

• Process biweekly payroll for employees accurately and timely.

• Reconcile payroll prior to transmission and validate confirmed reports.
• Ensure compliance with all relevant laws and regulations.
• Handle inquiries regarding payroll matters.
• Collaborate with HR to ensure accurate employee data.
• Assist in general ledger reconciliation related to payroll.
• Provide outstanding customer service.

Education and Skill Requirements:

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Possess 3-5 years of experience in accounts payable and/or payroll experience.
• Experience with account reconciliation and general ledger reconciliation.
• Data entry skills with a high level of accuracy.
• Familiarity with financial software for payroll management.
• Excellent phone communication and interpersonal skills.
• Proficiency in utilizing Windows and Microsoft Office is required, including word processing, spreadsheet maintenance, navigating databases, record keeping, and internet research.
• Attention to detail and accuracy are essential when processing invoices, payments, and payroll.
• Strong organizational skills and the ability to meet deadlines are crucial.
• Excellent verbal and written communication skills are a must.
• Ability to handle sensitive or confidential information is necessary.
• Capable of working both in a team environment and independently with self-motivation.
• Critical thinking, problem-solving, judgment, and decision-making skills are required.

Job Type: Full-time

Pay: $24.00 - $28.75 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Lansdale, PA 19446 (Preferred)

Ability to Relocate:

• Lansdale, PA 19446: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $29