What are the responsibilities and job description for the Scheduling Assistant position at BOROUGH PRESIDENT-BRONX?
- BOROUGH PRESIDENT-BRONX
Posted On: 02/11/2025
- Full-Time
Location
BRONX
- No Exam Required
Department
Borough President - Bronx
Salary Range:
$43,143.00 – $71,800.00
Job Description
The Office of the Bronx Borough President is responsible for advocating for the entire borough, its residents, and its best interest within local and state government. The responsibilities of the Borough President vary, from directly communicating with the Mayor and City Council on budget priorities and reviewing major land use decisions to appointing members to community boards and other City-based panels and acting as a liaison between residents and city agencies regarding numerous concerns. The scheduler is a pivotal member of the executive team for the Bronx Borough President. It is important to consider how the scheduling staff will work cooperatively and strategically with other staff. The workload will be heaviest when the legislature is in session. Under the supervision of the Director of Operations, the scheduler is tasked with the following responsibilities:
- Greeting visitors and preparing meetings spaces.
- Answering, screening, or forwarding calls, providing information, taking messages, or scheduling appointments.
- Determining nature and purpose of visit and directing or escorting visitors to specific destinations.
- Scheduling appointments and maintaining and updating appointment calendars.
- Filing and maintaining records.
- Collecting, sorting, distributing, or preparing mail, messages, or courier deliveries.
- Processing and preparing memos, correspondence, travel vouchers, or other documents.
- Preparing meeting agendas and/or collect briefings for upcoming meetings at least 24 hours in advance.
- Keeping drivers updated on locations for meetings and ensure their contact information is on the calendar.
- Coordinating catering for luncheons, committee, board, and other meetings for the Borough President.
- Schedulers also manage cancellations and cancellation notifications
- Monitoring and tracking the Borough President’s incoming telephone calls, manage messages, and return calls as requested
- Partnering with the communications team and district office staff to schedule radio and television press interviews
Minimum Qualifications
Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.
Preferred Skills
This position requires the incumbent to possess the following skills: - Pleasant demeanor, and cooperative attitude - Attention to detail - Strong troubleshooting abilities - Reliability (responsible, and dependable in fulfilling obligations) - Honesty and reliable work ethic - Accepting criticism and dealing calmly and effectively with high-stress situations - Strong verbal and written communication skills - Be able to work independently with little or no supervision - A willingness to take on responsibilities and challenges - Creativity and alternative thinking - Strong analytical mind to address work-related issues and problems - Ability to multi-task under tight deadlines Preferred Skills - Microsoft Office Suite, MS 365 or Google Suite - Keyboard familiarity with the ability to type at a minimum of 100 keystrokes (20 words) per minute. - Various video conferencing software (WebEx, Zoom, Microsoft Teams, etc.) - Apple IOS (iPhone, MacBook, etc.)
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID
684607
Title code
56057
Civil service title
COMMUNITY ASSOCIATE
Title classification
Non-Competitive-5
Business title
Scheduling Assistant
- Experience Level:Entry-Level
Job level
00
Number of positions
1
Work location
851 Grand Concourse, Bronx
- Category:Administration & Human Resources
Scheduling Assistant
Salary : $43,143 - $71,800
