Administrative Assistant

Company Description

Bosch Communications Systems, a division of Bosch Security Systems, is located in the Minneapolis metropolitan area.  Our main activities include the Product Management, Development, Quality, Financial and Materials Management of the Business Unit Critical Communications Systems, Pro Sound and Public Address & Conferencing. With our premium brands: Bosch, Dynacord, Electro-Voice, RTS and Telex, we provide solutions that reflect our brand values for audio quality, and innovation.  Bosch is committed to upholding the highest standards for service. Our goal is total customer satisfaction through products, service, and support.

This position is located in Burnsville, MN and is a hybrid position. You must be able to work in the office a minimum of 3 days per week. 

Job Description

As an Administrative Assistant, you will perform a wide variety of administrative functions that support the leadership team and provides general office support. As part of our collaborative environment, you will be the backbone of some of our day-to-day operations, ensuring things run smoothly and efficiently. If you're someone who thrives in an ever-changing environment and enjoys contributing to a positive team atmosphere, we'd love to hear from you!

As an Administrative Assistant, you will:

• Manage calendars, appointments, and schedules with a high degree of precision and flexibility.
• Support with submitting and processing expense reports, ensuring accruacy and timely submission in accordance with company policy
• Provide comprehensive travel support (internationally and domestically) including booking, changing, and arranging travel accommodations (flights, hotels, transportation)
• Organize meetings, conferences, and events (on or off site) from end to end, including scheduling, space reservations and set-up, catering, accommodations, and ensuring conferencing/technology set up
• Provide administrative support to multiple leaders, anticipating needs and offering solutions
• Handling a variety of support tasks, demonstrating a high level of resourcefulness and a solutions-oriented approach
• Collaborate with other Executive/Administrative Assistants on various ad-hoc tasks and projects as needed

Who You Are: 

• Highly Organized: You can juggle multiple tasks without missing a beat.
• Independent: You are confident in making decisions and managing your workload without constant supervision.
• Flexible & Adaptable: You thrive in a dynamic environment and can pivot quickly when priorities change.
• Effective Communicator: You understand the importance of clear and concise communication, and you're comfortable interacting with all levels of the organization.
• Helpful & Team-Oriented: You approach every task with a positive, can-do attitude and always look for ways to help your colleagues.

Qualifications

Required Qualifications:

• An associate degree in related field or advanced business courses, or equivalent relevant or progressive experience in administrative roles will be considered in lieu of degree
• An excellent understanding of general office practices and event support/planning
• Strong communication skills, both verbal and written communication skills. 
• Must maintain a high level of confidentiality with sensitive information.
• Proficient in MS Office Suite (Teams, Word, Excel, PowerPoint)
• Ability to interact professionally with all levels of the organization and work in a fast-paced team environment with minimal supervision.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
• Ability to work independently, take initiative, and thrive in an environment with ambiguity.
• Flexible and adaptable to changing priorities and needs.
• Excellent attention to detail and problem-solving skills.
• Strong team player with a willingness to support colleagues and contribute to a collaborative work environment.

Preferred Qualifications:

• A bachelor’s degree in business, management, or related field is preferred
• 3-5 years of experience in an administrative role supporting executive management is preferred
• Additional certifications or degree in office administration is a plus

Additional Information

• The salary range for this non-exempt position is $48,000-$63,000 annually. Individual pay for this role can fall anywhere within this range and is dependent on numerous factors including but not limited to work experience, applicable education, job knowledge, certifications, role complexity, job geographic location, etc.  In addition to base compensation, Bosch offers a comprehensive total rewards package focusing on overall well-being and benefit offerings being effective Day 1!  These include health, dental, and vision plans; health savings accounts (HSA); flexible spending accounts; 401(K) retirement plan with an employer match; wellness programs; life insurance; short and long term disability insurance; paid time off; parental leave, adoption assistance; and reimbursement of education expenses.
• By choice, we are committed to a diverse workforce - EOE/Protected Veteran/Disabled.
• BOSCH is a proud supporter of STEM (Science, Technology, Engineering & Mathematics) Initiatives: FIRST Robotics (For Inspiration and Recognition of Science and Technology) and AWIM (A World In Motion)
• Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization is not available.
• Bosch Transformation - New Owner Announcement