Alumni Relations Assistant

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.

Job Description

As we embark on Soaring Higher: the Campaign for Boston College, we invite you to join our community. Driven by our mission in ways that advance the university for years to come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life.

Based on a fundamental Jesuit tenet of developing the whole person, University Advancement is large enough to benefit from many campus resources, yet small enough to be agile and creative in supporting all associates. With an average tenure of close to 10 years at Boston College, our 250-person centralized organizational structure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement. We invest in the professional growth of every staff member through individual and team-based programs. Likewise, we aim to attract the very best, seeking team members who are as ambitious and as committed to our team as we are. We value a culture of diversity, equity, inclusion, and belonging while actively promoting team members who contribute to the success of University Advancement.

See below the current opportunity to begin (or return to!) your Boston College experience!

The Boston College Alumni Association (BCAA), the largest Catholic alumni organization in the world, serves over 207,000 alumni with a wide array of programs and services including class year events, regional chapter events, affinity events, spiritual events, and community service opportunities.

The Alumni Relations Assistant reports to the Director, Alumni Affinity Programs and supports all Affinity Programs team members. Alumni Affinity Programs tap into a graduate’s shared passions and identities, and are based on specific areas of interest around academic, cultural, professional, social, or spiritual based programming. The Affinities team offers approximately 150 programs per year that develop out of more than 14 Affinity based alumni councils and networks.

The Alumni Relations Assistant is primarily charged with the administrative support of all team members, and also has full responsibility for a small portfolio of programs each year as assigned by the Director. Responsibilities will include but are not limited to: day to day correspondence with volunteer leaders, creation and maintenance of supporting agendas, meeting minutes, and programming documents for each affinity program, oversight of reporting needs, the email and event submission process, as well as the creation of post-event surveys and analysis of post-event data. This role will also manage all related scheduling needs for the team and the councils and networks it supports. The Alumni Relations Assistant will often serve as a primary point of contact with various executive level alumni volunteer leaders and therefore must be able to represent the University and the Alumni Association in a professional, enthusiastic manner with excellent customer service. This role also requires good judgment and utmost discretion with confidential materials. The Assistant will also serve as part of the larger Boston College Alumni Association team and will work on general BCAA events during the year and perform other duties as assigned.

Applications will be reviewed on a rolling basis. The salary range for this position is listed below with the final salary based on various factors, including the candidate’s qualifications, skills, competencies, experience, and internal equity considerations.

Full-Time Equivalent Hiring Range: $45,350 to $56,700

Requirements

This position requires a minimum of two to three years of increasingly responsible experience in volunteer management and special events in a University, other non-profit settings and for-profit business disciplines; or, an equivalent combination of events and other directly related experience. Exceptional communications and interpersonal skills, as well as demonstrated volunteer and event management skills such as diplomacy, creative thinking, vigilance, and the ability to quickly resolve problems with common sense and available resources is required, as is the ability to manage multiple projects with keen attention to detail and excellent organizational skills. Exceptional proficiency with the Microsoft Office suite is required. Familiarity with fundraising software, especially Blackbaud and CVENT, is preferred. Knowledge of the University budget and purchasing policies and processes is preferred as well as the ability to work flexible hours, and be available for on-site event management evenings and weekends on a regular basis. Also, requires good judgment and discretion with confidential materials.

Requires a high school diploma, bachelor’s degree preferred. Candidates should be highly motivated to work in a fast-paced environment that will require some night and evening work.

Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College. A desire to build a career in advancement is a plus.

The Office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build teams reflecting our community; students, alumni, parents and friends of Boston College.

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