Administrative Assistant

Boston Government Services, LLC (BGS) has a need for a Part-Time Administrative Assistant at our corporate office in Oak Ridge, Tennessee.

BGS is an engineering, technology, and security firm helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects. We support clients at every stage, from strategic planning and program management to the execution of engineering and technical activities. We work to attract and retain the best talent because the best talent delivers the best results for our clients. Our capabilities are based on our experience in complex, secure, and highly regulated environments. We leverage our experience and capabilities to provide mission-driven solutions tuned to our client's mission needs and strategic direction.

We are passionate about our culture! At BGS, we hire people who will bring their whole self to work each day because we value operating with openness and inclusivity, welcoming and respecting all. BGS cares for each employees’ well-being by offering a comprehensive benefit package and providing a culture of exciting work, excellence, and fun.

If you align with BGS’ company values and culture, we would love for you to explore opportunities to join our growing team by checking out the job description below!

What You Will Do:

• Work independently to provide a variety of administrative support to the corporate management team (sometimes of a confidential nature).
• Greet all clients and guests at front desk.
• Coordinate desk and office space for visiting staff.
• Manage catering orders and food and beverage needs, including stocking breakroom and all office supplies.
• Prepare letters and packages for shipment.
• Assist with local office event coordination.
• Screen phone calls and visitors.
• Independently complete requests as needed, refer appropriate requests to other staff members, forward appropriate requests to appropriate manager.
• Demonstrate judgement and initiative within provided guidelines.
• Keep abreast of key issues, commitments, and priorities of leadership team.
• Coordinate and organize meetings, conference calls and video conferences, and arrange for conference rooms and equipment as needed.
• Prepare, collect, review, and distribute meeting agendas.
• Receive, sort, and distribute mail and process incoming and outgoing correspondence .
• Independently anticipate problems and changing priorities, and alert manager as appropriate.
• Schedule appointments based on the manager's commitments and priorities .
• May handle highly sensitive, business proprietary information .
• Draft and proof correspondence and capture meeting notes accurately and concisely .
• Perform other tasks as required .

You Have:

• Associate's degree from an accredited institution and 2 years of relevant experience OR a High School Diploma/GED from an accredited institution and 5 years of relevant experience.
• 2 years of relevant experience and demonstrated proficiency with Microsoft Office (Word, Excel, Outlook, Teams, and PowerPoint).
• Successful drug screening.

Ideally, You Will Bring:

• Knowledge of technical vocabularies and terminology common to federal government contracting.
• Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
• Must be proactive with the ability to work autonomously with strong follow-through and ability to meet deadlines.
• Proven administrative capability including the ability to multi-task while maintaining attention to detail and accuracy.
• Must be able to operate effectively in an extremely fast-paced, high-energy environment.
• Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
• Excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax.
• Working knowledge of administrative functions (office equipment, answering phones, filing systems, and common office procedures).
• High level of professionalism and ability to collaborate with all levels of the organization.
• Strong detail orientation and time management skills.
• Effective communication, both written and verbal.
• Must be able to maintain confidentiality and exercise a high degree of individual discretion, diplomacy, judgement, and accuracy.

Benefits:

BGS offers a competitive total compensation package to eligible employees. Benefits include Health, Dental, Vision, Life Insurance, Paid Vacation, 401K, Long and Short-Term Disability.

EEO:

BGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Exclusive Agreement Disclaimer:

BGS has standing contracts with federal agencies throughout the United States. We require an affirmative exclusive agreement to represent all candidates to our clients. By submitting this application, you are consenting to allow BGS to represent you as a candidate for the role in which you are applying.