What are the responsibilities and job description for the Project Coordinator/ Office Manager position at Boston Hire?
Real Estate Investment/Development firm is seeking an Office Manager/ Project Coordinator for their St Augustine, FL office! This is a great opportunity to get involved in all areas of project management. Ideal candidate loves to be the "glue" the go to person working with all departments; the role works closely and collaborates with marketing, legal, asset management, accounting, and other project coordinators.
Responsibilities include:
- General administrative duties, including-- managing calendars, answering phones, travel arrangements, prepare expense reports, reconcile monthly credit card expenditures, organizing conferences and large group meetings.
- Prepare a wide variety of often complex materials that may include: processing contracts via the contract management software, documenting project and vendor activities, compiling data from multiple sources for monthly Executive Summaries on development projects and properties, assisting with internal and external communications included memos, quarterly comp reports, research data and prepare reports for new project and/or new markets.
- Engaged in marketing strategy and creation of materials.
- Maintain a demanding calendar, including appointment scheduling across multiple time zones.
- Participate in coordinating operational activities and corporate events within and outside the organization.
- Draft correspondence, internal memoranda and e-mail communications
- Maintain client files and contact records.
- Submit travel and other business-related expenses for reimbursement consistent with company policies.
- • This position may also serve on the HOA Board and attend HOA meetings.
- Provide assistance on research projects and other projects as need.
*o Attend weekly meetings with the Project Manager to review all applications.
Requirements:
3-5 years administrative support experience ideally out of real estate or legal!
BA degree preferred and an outgoing personality is a must for this highly visible role!
Intermediate to advanced level proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe. Familiarity with third party software preferred (i.e.: Bluebeam, OneDrive, ShareFile, SmartWeb, Cobblestone).
• Demonstrated experience of understanding and drafting a complete scope of work from a proposal.
• Strong organizational skills and highly developed ability to multi-task and prioritize effectively to meet deadlines and project timelines. Communicates changes and project status updates timely.
• Exceptional communication, negotiation, and presentation abilities; skilled at listening to needs and translating to workable solutions.
Company offers a generous benefits and growth opportunities!
Salary : $70,000 - $80,000
