Accounts Payable Specialist

Description

Botanical Designs:

Botanical Designs is a leading commercial landscaping company specializing in high-impact biophilic design and professional plant maintenance. With a commitment to excellence, we design, install, and maintain interior and exterior commercial landscaping, as well as holiday décor, living walls and moss walls. Our focus on high-level responsiveness and quality ensures peace of mind for commercial property managers and office managers. As a private equity-owned company, we have recently completed multiple strategic acquisitions, expanding our portfolio and presence in the market.  The Company currently has branches in Seattle, WA; Spokane, WA; Denver, CO; St. Paul, MN; Orlando, FL; Tampa Bay, FL; Jacksonville, FL and Atlanta, GA.

Job Title:             Accounts Payable Specialist

Department:      Finance

Work Location: On-site - St. Paul, MN

Reports To:         Controller

FLSA Status:       Exempt

Job Description:

Botanical Designs is seeking a highly motivated, experienced Accounts Payable Specialist to join its Finance team. The successful candidate will need to be flexible and a proactive team member in a rapidly changing and growing organization.  The AP Specialist will play a crucial role in the accounting and financial operations of our organization, with a particular focus on managing the full-cycle accounts payable process including:  managing vendor master file, accurate and timely coding of vendor invoices, cash disbursements and other AP and Accounting related duties. This is a key role with visibility across all levels of the organization.

Responsibilities:

Accounts Payable

• Manage the full cycle accounts payable process, code and enter invoices, ensure proper approval for job costs and/or overhead costs.
• Reconcile vendor statements and research and process vendor claims as needed.
• Reconcile accounts payable and other related general ledger accounts on a timely basis.
• Research inventory issues, including quantity and vendor price issues.
• Manage corporate credit card platform, process/reconcile corporate credit cards and related expenditures.
• Manage employee expense report platform, ensure proper documentation of employee expenditures and proper approval and timely remittance to employee.
• Assist with monthly ledger closing processes as needed.
• Preparation and filing of 1099’s.
• Other duties as assigned.

Vendor Account Management

• Ownership/management of vendor master file ensuring all related documents are complete and accurate (W9s, COIs, contact information).
• Timely resolution of vendor requests (customer inquiries, billing issues, certificate of insurance requests, administrative requests, etc.).

Treasury

• Partner with Controller/CFO in managing timely disbursements to vendors, including cash flow management.

Audit Support:

• Coordinate and support external audits, providing necessary documentation, ensure audit readiness.
• Implement and maintain internal controls to safeguard company assets.

Process Improvement:

• Identify opportunities for process improvement within the accounting function, implementing best practices to enhance efficiency.
• Documentation of standard operating procedures.

Other

• Cross training with other functional areas within the finance team as necessary.

Qualifications

Salary : $60,000 - $80,000