Accounts Payable Specialist

Job Description

The Accounts Payable Associate is a full-time position encompassing various job duties that support accounts payable activities at Solar Plastics and Fluidall, brands of Tank Holding Corp. This role requires excellent communication skills, the ability to work independently and within a team, and working knowledge of the procurement to pay (P2P) lifecycle.

This position involves processing vendor invoices, collaborating with plants for timely invoice coding and approval, responding to vendor inquiries, and maintaining digital records of vouchers. The AP Associate will be integral in maintaining the three-way match of purchase order, warehouse receiving documentation, and vendor invoice.

Key Responsibilities:

• Manage multiple accounts payable Outlook email inboxes
• Accurately and timely enter approved invoice data into the financial ERP system
• Perform a 3-way match between purchase order, goods receipt, and invoice
• Review vendor invoices for completeness and accuracy
• Respond to vendor inquiries in a timely and professional manner
• Execute digital filing and workflow processes while maintaining a paperless work environment
• Review, code, and verify approval on employee expense reports
• Review invoices for taxability and record sales and use tax as appropriate
• Communicate with internal/external business partners and possess excellent phone and email skills
• Review new vendor requests and process new record setup
• Assist plants with timely coding and approvals for non-inventory invoices
• Ensure completeness and accuracy of voucher batch transfers between ERP systems
• Assist with system integrations and upgrades
• Prepare month-end AP aging reports and accrued receipts
• Reconcile AP trade and accrued receipts
• Manually record miscellaneous AP invoices at month end after AP close
• Clear out old receipts in accrued receipts account
• Assist with audit requests while maintaining proper segregation of duties within the department