What are the responsibilities and job description for the Accounts Payable/Accounts Receivable Specialist position at United Dredging?
Position Summary:
The AP/AR Specialist is responsible for managing the day-to-day accounts payable and receivable functions for United Dredging Company. This position ensures accurate and timely processing of vendor payments, customer invoicing, collections, and account reconciliation. The AP/AR Specialist plays a key role in maintaining healthy cash flow, supporting project financial tracking, and providing administrative support to the finance team.
Key Responsibilities:
Accounts Payable
- Process vendor invoices, match to purchase orders and packing slips, and ensure approvals are obtained.
- Enter bills into accounting software accurately and timely.
- Prepare weekly check runs and manage electronic payments.
- Reconcile vendor statements and resolve any discrepancies or payment issues.
- Track subcontractor payments and ensure W-9s and COIs are on file.
Accounts Receivable
- Generate and send accurate customer invoices based on job/project documentation.
- Monitor receivables and follow up with customers regarding outstanding balances.
- Apply customer payments and deposits, and reconcile to bank statements.
- Communicate with operations to ensure billing aligns with work performed.
General Support & Reporting
- Maintain vendor and customer files in the accounting system.
- Support month-end closing processes with reconciliations and journal entries as needed.
- Provide reporting support to Controller, including aging reports and payment schedules.
- Assist with special projects, audits, and process improvements as requested.
Qualifications:
- 2 years of experience in AP/AR, preferably in construction, excavation, or similar industries.
- Proficient in QuickBooks or similar accounting software.
- Strong understanding of basic accounting principles and job/project invoicing.
- Excellent attention to detail, organizational skills, and ability to meet deadlines.
- Strong written and verbal communication skills.
Preferred Skills:
- Familiarity with lien waivers, COIs, and job costing terminology.
- Intermediate Excel skills (sorting, formulas, pivot tables).
- Ability to work well in a fast-paced, multi-tasking environment.
Work Environment:
- Office-based role, Monday–Friday, with potential for part-time or flexible hours depending on workload.
- Small team environment; must be self-directed and collaborative.
Job Type: Full-time
Pay: $20.88 - $21.83 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental Pay:
- Bonus opportunities
Ability to Commute:
- Ellsworth, WI 54011 (Required)
Ability to Relocate:
- Ellsworth, WI 54011: Relocate before starting work (Required)
Work Location: In person
Salary : $21 - $22
