What are the responsibilities and job description for the Office Administrator position at BOTI Architecture?
Administrative Support:
Job Title: Office Administrator
Location: St. Louis, Missouri
Employment Type: Hourly (32-HR Average)
About Us:
We are a dynamic architecture firm with locations in St. Louis, Missouri, Springfield, Missouri and Northwest Arkansas, dedicated to innovative design and sustainable practices. Our team values collaboration, creativity, and excellence in all that we do. We are currently seeking a versatile Executive Administrator who can provide top-notch administrative support while wearing multiple hats—from office management and bookkeeping to running errands and delivering plans.
Job Description:
As an Architectural Associate at BOTI Architecture, you will work closely with our design team to develop creative architectural solutions from concept through construction documentation. This role offers the opportunity to engage with diverse project types, collaborate with experienced professionals, and grow your career in a dynamic environment.
Key Responsibilities:
- Manage executive calendars, coordinate meetings, and organize travel arrangements.
- Prepare and proofread correspondence, reports, and other documents.
- Serve as a point of contact between executives, staff, clients, and external partners.
Bookkeeping & Financial Assistance:
- Assist with basic bookkeeping tasks such as invoice processing, expense tracking, and data entry.
- Support the preparation of financial reports and maintain accurate records of transactions.
General Office Duties:
- Handle routine office tasks including supply orders, filing, and maintaining a well-organized workspace.
- Run errands as needed—this may include delivering plans, picking up materials, and liaising with vendors.
Project Coordination:
- Assist with special projects and initiatives as assigned, ensuring deadlines are met and tasks are completed efficiently.
Qualifications:
- Proven experience in an administrative or executive support role is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with basic bookkeeping software.
- Strong organizational skills and meticulous attention to detail.
- Excellent verbal and written communication skills.
- Ability to multitask, prioritize responsibilities, and work both independently and collaboratively in a fast-paced environment.
- A valid driver’s license and reliable transportation for running errands and delivering documents.
What We Offer:
- Hourly wage commensurate with experience.
- Opportunities for professional growth and development in a creative, innovative work environment.
- Exposure to a variety of projects and innovative design practices.
- A collaborative culture with an emphasis on innovation and practical efficiency.
How to Apply:
Interested candidates should submit their resume, a cover letter detailing relevant experience, and contact information for at least two professional references to Rich@boti.studio with the subject line “Office Administrator – St. Louis Application.” Applications will be reviewed on a rolling basis until the position is filled.
Equal Opportunity Employer:
We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.
Job Type: Part-time
Pay: $18.00 - $25.00 per hour
Expected hours: 20 – 32 per week
Schedule:
- Day shift
Ability to Commute:
- Saint Louis, MO 63103 (Preferred)
Ability to Relocate:
- Saint Louis, MO 63103: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $25
