What are the responsibilities and job description for the HR Operations Specialist position at Bottomline?
The Role
We are looking for a HR Operations Specialist to grow and innovate with us in Portsmouth, NH/Hybrid (1 day a week in office).
The HR Operations Specialist will provide administrative support to the fast-paced, team member oriented, HR Team. The HR Operations Specialist responsibilities include managing employee lifecycle processes as well as assisting general administrative duties. The TA Operations responsibilities include managing requisition workflows and delivering interview, hiring, and onboarding processes. Additional responsibilities will be reporting and using data to identify operational inefficiencies and helping to recommend and improve or innovate processes to keep them as effective and efficient as possible.
The right candidate will be detail oriented, comfortable with Excel and the Microsoft office suite and have a proven ability to successfully handle multiple tasks independently, efficiently and with good humor.
How you’ll contribute:
- Work with managers, HRBPs and payroll to coordinate internal moves
- Maintain all data entry to HRIS (dept changes, manager changes, title changes, etc.)
- Ensure all required employment documentation is uploaded into HRIS system
- Perform a variety of administrative employee lifecycle support duties
- Prepare written communications related to separations notices
- Support multiple recruiters, their hiring teams and candidates through the full recruiting cycle (on-shore, off-shore, employees, contractors, interns etc.)
- Manage onboarding requirements of candidates with accepted offers (background checks, offer letters etc.)
- Own requisition workflows and data and manages approvals within ATS
- Respond to all contact received via shared mailboxes and email within a timely manner
- Maintain up to date Labor Relations knowledge
- Adhere to data privacy regulations, through data input, accuracy, access and reporting controls
- Ensure operations documentation and correspondence reflects Bottomline culture, work with creative team to produce content that creates a lasting impression
- Complete regular audits of data and respond to compliance and customer audit requests
- Provide regular HR reporting and handle ad hoc projects
If you have the attributes, skills, and experience listed below, we want to hear from you!
- 2-4 years’ of experience within HR or Recruiting/TA Operations
- Passion for efficiency, automation, and productivity
- Ability to manage a robust pipeline of projects with multiple stakeholders and competing timelines, with minimal guidance
- A proactive mindset and bias toward action; you’ve demonstrated an ability to work independently and autonomously and make thoughtful decisions on behalf of the business
- Personable, approachable and friendly
- Extremely detail-oriented, proactive and organized with the ability to solve problems under tight timelines
- Excellent communication skills, both oral and written with a strong customer first orientation
- Ability to work independently and autonomously with limited direction
- Demonstrated proficiency of Microsoft Office applications (Outlook, Excel, Word and PowerPoint)
- BA degree or an equivalent combination of education and related business experience
