Administrative Specialist

Salary

$53,988.00 - $77,760.00 Annually

Location

Boulder County, CO

Job Type

Full-time

Job Number

6258(AN1)

Department

SustainabilityClimateResilience

Division

SCR SCO Office

Opening Date

02/21/2025

Closing Date

3/3/2025 11:59 PM Mountain

FLSA

Exempt

• Description
• Benefits
• Questions
  
  

Description

Boulder County Administrative Specialist Department is seeking to hire a Sustainability Climate Resilience. Boulder County Department Office of Sustainability, Climate Action, and Resilience (OSCAR) is seeking to hire an Administrative Specialist. This is an entry-level professional classification. The Administrative Specialist performs a variety of professional analysis, support and coordination duties. The primary duty of position includes the exercise of discretion and independent judgment with respect to matters of significance.

This is a full-time, benefited position that will work Monday - Friday 8:00am - 4:30pm. This position will work out of 2020 13th Street Boulder, Colorado. Under Fair Labor Standards Act (FLSA) guidelines, this position is exempt.

Boulder County requires its employees to reside in the state of Colorado as of the first day of work.

Hiring Salary Range: $53988.00 - $65,874.00 Annually

Tentative Hiring Timeline

• Phone Screening: March 12th
• First Round Interviews: March 17th
• Second Round Interviews: March 24th
• Reference Check: March 25th
  
  

New employees receive an80-hour bank (Download PDF reader) of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month (Must not have been employed at Boulder County during the 12 months prior to re-hire date to qualify). Boulder County offers bountiful benefits, including pension contributions.

Boulder County employees may qualify for Public Service Loan Forgiveness (PSLF). Visit studentaid.gov for more information.

Examples of Duties

• Provide daily administrative, operational, and organizational support to Contract Support – collect support documents for Project Manager
• Invoices – verify invoices received from vendors are correct
• Data entry, management, calculations and reporting for Salesforce and Excel Spreadsheets
• Maintain invoice files
• Organize and plan team events, retreats and trainings
• Maintain meeting calendars
• Data collection and sorting
• Organize digital files
• Collect and maintain marketing resources
• Manage program related procurement
• Create, update and manage forms; manage program participant applications and vouchers; and prepare and execute participant agreements
• Light research, as needed
• Performs related work, as required
• May be reassigned during emergency situations
  
  

Required Qualifications

PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team.

Education & Experience

Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of a high school diploma or equivalent and five years of related experience. Additional related education may count towards required experience.

Supplemental Information

Preferred Qualifications

• Computer Skills – Utilizes a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy
• Interpersonal Relationships – Develops and maintains cooperative and professional relationships with employees and all levels of management to include representatives from other departments and organizations
• Time Management - Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology and estimated schedules
• Judgment/Decision Making – Ability to use logic and reasoning to understand, analyze, and evaluate situations and exercise good judgment to make appropriate decisions
• Communication – Excellent ability to communicate, listen to and understand directions, information, and ideas presented verbally and in writing, which may include the preparation of detailed reports including numerical information and statistics. Ability to handle a variety of issues with tact and diplomacy and in a confidential manner
  
  

Knowledge, Skills, & Abilities

• Working knowledge of governmental structure and budget process
• Ability to do research on a variety of issues and topics
• Ability to work with a variety of groups and make presentations
• Ability to work effectively with other employees, agencies and the public
  
  

Boulder County is a workplace dedicated to supporting individuals and families of all types and to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.

Benefits

As well as offering competitive pay and a caring work environment, Boulder County offers employees an array of benefits. For all FTE and Term employees, we provide:

Outstanding options of comprehensive health plans that include vision and dental coverage. Information can be found HERE.

Additional Benefits can be found HERE. (Download PDF reader)

• Including:
• Family-forming benefits- infertility treatment, adoption and surrogacy reimbursements
• 12 weeks Paid Caregiver leave
• Breast feeding friendly-work environment
• Sick child care, an infants-at-work policy
• Access to LifeMart discount hub, including discounts on childcare centers, event tickets, travel and more!
• Access to a nationally-recognized wellness program
• Employee Assistance Program
• PERA 401k
• Social Security retirement plans
• Additional Life and Disability Insurance
• Critical Illness and Accidental Insurance
• County-paid tuition assistance
• Eligible for PSLF- Public Service Loan Forgiveness
• Free EcoPass
• Hospital Indemnity
• ID Theft Protection
• Pet Insurance
• 8 Hours of Paid Public Service Leave

Generous paid time off

• Holidays
• New Year's Day January 1
• Martin Luther King's Birthday January
• Presidents' Day February
• Memorial Day May
• Juneteenth June 19
• Independence Day July 4
• Labor Day September
• Indigenous People's Day
• General Election Day November (first Tuesday after the first Monday, even years)
• Veterans' Day November 11
• Thanksgiving Day November
• Friday after Thanksgiving*
• Christmas Eve- ½ day (full day off depends on day of the week)
• Christmas Day December 25
• New Year’s Eve- ½ day (full day off depends on day of the week)
• Vacation**
• 80-hour bank of vacation at the time of hire
• Eight hours of vacation per month for the first year of continuous service, then accrue twelve hours of vacation per month after the first year of continuous service.
• Medical**
• Eight hours of medical leave for each month employed.

PERA- The County and all employees pay into both Social Security and PERA

• Employer contribution to Social Security: 7.65% of salary
• Employer contribution to PERA (Local Government Division- most county employees: 14.76%
• The District Attorney’s Office observe Francis Xavier Cabrini Day on the first Monday in October and omit the Friday after Thanksgiving
• Vacation and Medical leave are based off of full time FTE accruals. Part-time FTE/term employees accrue leave based on the percentage of time they work.
  
  

01

Please describe how you meet the required minimum qualifications of five years of related experience.

02

Do you meet the required minimum qualifications of a high school diploma or equivalent?

• Yes
• No
  
  

03

Please explain your experience in supporting a program, initiative, or department.

04

Please describe your proficiency with computers? Please elaborate on any experience with Excel, Salesforce, DocuSign, Oracle, and Formstack.

05

What tools or strategies do you use to manage your time effectively?

06

Why does this position interest you?

07

In what way do you see that racial equity is relevant work for Boulder County as an organization?

08

Why should Sustainability Climate Resilience consider racial equity and social justice in its day-to-day operations?

09

What are some strategies that Sustainability Climate Resilience could implement to help to reduce racial and other disparities seen in our community?

Required Question

Employer Boulder County

Address 2025 14th Street

Boulder, Colorado, 80302

Phone 303-441-3525

Website http://www.bouldercounty.org