What are the responsibilities and job description for the Administrative Specialist position at Boulder County?
Boulder County Department of Office of Sustainability, Climate Action, and Resilience (OSCAR) is seeking to hire an OSCAR Administrative Specialist. This is an entry-level professional classification. The Administrative Specialist performs a variety of professional analysis, support and coordination duties. The primary duty of position includes the exercise of discretion and independent judgment with respect to matters of significance.
This is a full-time, benefited position that will work Monday - Friday 8:00am - 4:30pm, remotely and at least 1 day per week in-office out of 2020 13th St., Boulder, Colorado. Under Fair Labor Standards Act (FLSA) guidelines, this position is exempt.
Boulder County requires its employees to reside in the state of Colorado as of the first day of work.
Hiring Salary Range: $53,988.00 – $65,874.00 Annually
Tentative Hiring Timeline:
- Phone Screening: April 28th
- First Round Interviews: May 5th
- Second Round Interviews: May 12th
- Reference Check: May 15th
New employees receive an 80-hour bank of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month (Must not have been employed at Boulder County during the 12 months prior to re-hire date to qualify). Boulder County offers bountiful benefits, including pension contributions.
Boulder County employees may qualify for Public Service Loan Forgiveness (PSLF). Visit studentaid.gov for more information.
Provide daily administrative, operational, and organizational support Data entry, management, calculations and reporting using Oracle and Excel Spreadsheets Payroll Coordinator – timekeeping using Dimensions Data Entry suppliers, purchase orders and invoices using Oracle Technology/SharePoint – create and manage content, share information, facilitate teamwork and communication IT point person Maintain information regarding processes, procedures and policies Create and maintain emergency information, charts, lists and calendar meetings and deadline dates Organize and plan team events, retreats and training Order and Inventory Equipment Assist with onboarding and offboarding Create, update and manage forms Performs related work as required May be reassigned during emergency situation
PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team.
EDUCATION & EXPERIENCE:
Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of a high school diploma, or equivalent, and at least five years of related office or administrative experience.
Additional related education may count toward required experience.BACKGROUND CHECK:
- A job offer is contingent on passing a background investigation
PREFERRED QUALIFICATIONS:
- Administrative experience.
- Accounting experience
- Proficiency in Microsoft Office (i.e., Word, Excel, PowerPoint, and Outlook) SharePoint
- Strong technical skills in utilizing data from multiple, ability to analyze data, data entry
- Timekeeping experience preferably Kronos, Dimensions
- Onboarding and Offboarding experience
- Scheduling, calendaring and assisting with events
- Order suppliers and equipment
KNOWLEDGE, SKILLS, & ABILITIES:
Strong organization skills, communications skills and technical skills
Computer Skills – Utilizes a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy
Interpersonal Relationships – Develops and maintains cooperative and professional relationships with employees and all levels of management to include representatives from other departments and organizations
Time Management - Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology and estimated schedules
Judgment/Decision Making – Ability to use logic and reasoning to understand, analyze, and evaluate situations and exercise good judgment to make appropriate decisions
Communication – Excellent ability to communicate, listen to and understand directions, information, and ideas presented verbally and in writing, which may include the preparation of detailed reports including numerical information and statistics. Ability to handle a variety of issues with tact and diplomacy and in a confidential manner
Boulder County is a workplace dedicated to supporting individuals and families of all types and to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.
Salary : $53,988 - $77,760
