Administrative Specialist

Boulder County Administrative Specialist Department is seeking to hire a Sustainability Climate Resilience. Boulder County Department Office of Sustainability, Climate Action, and Resilience (OSCAR) is seeking to hire an Administrative Specialist. This is an entry-level professional classification. The Administrative Specialist performs a variety of professional analysis, support and coordination duties. The primary duty of position includes the exercise of discretion and independent judgment with respect to matters of significance.

This is a full-time, benefited position that will work Monday - Friday 8:00am - 4:30pm. This position will work out of 2020 13th Street Boulder, Colorado. Under Fair Labor Standards Act (FLSA) guidelines, this position is exempt. 

Boulder County requires its employees to reside in the state of Colorado as of the first day of work.

Hiring Salary Range: $53988.00 - $65,874.00 Annually

Tentative Hiring Timeline:

• Phone Screening: March 12th
• First Round Interviews: March 17th
• Second Round Interviews: March 24th 
• Reference Check: March 25th

New employees receive an80-hour bank of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month (Must not have been employed at Boulder County during the 12 months prior to re-hire date to qualify). Boulder County offers bountiful benefits, including pension contributions. 

Boulder County employees may qualify for Public Service Loan Forgiveness (PSLF). Visit studentaid.gov for more information. 

1. Provide daily administrative, operational, and organizational support to Contract Support – collect support documents for Project Manager
2. Invoices – verify invoices received from vendors are correct
3. Data entry, management, calculations and reporting for Salesforce and Excel Spreadsheets
4. Maintain invoice files
5. Organize and plan team events, retreats and trainings
6. Maintain meeting calendars
7. Data collection and sorting
8. Organize digital files
9. Collect and maintain marketing resources
10. Manage program related procurement
11. Create, update and manage forms; manage program participant applications and vouchers; and prepare and execute participant agreements 
12. Light research, as needed
13. Performs related work, as required
14. May be reassigned during emergency situations

PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team.

EDUCATION & EXPERIENCE:

Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of a high school diploma or equivalent and five years of related experience. Additional related education may count towards required experience.

PREFERRED QUALIFICATIONS: 

• Computer Skills – Utilizes a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy

• Interpersonal Relationships – Develops and maintains cooperative and professional relationships with employees and all levels of management to include representatives from other departments and organizations

• Time Management - Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology and estimated schedules

• Judgment/Decision Making – Ability to use logic and reasoning to understand, analyze, and evaluate situations and exercise good judgment to make appropriate decisions

• Communication – Excellent ability to communicate, listen to and understand directions, information, and ideas presented verbally and in writing, which may include the preparation of detailed reports including numerical information and statistics. Ability to handle a variety of issues with tact and diplomacy and in a confidential manner

KNOWLEDGE, SKILLS, & ABILITIES:

• Working knowledge of governmental structure and budget process
• Ability to do research on a variety of issues and topics
• Ability to work with a variety of groups and make presentations
• Ability to work effectively with other employees, agencies and the public

Boulder County is a workplace dedicated to supporting individuals and families of all types and to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.

Salary : $53,988 - $77,760