What are the responsibilities and job description for the Assistant Director for Operations position at Bowdoin College?
Posting Details
Title
Assistant Director for Operations
Posting Number
S01377JP
Department
Career Exploration and Development
Job Summary
The Office of Career Exploration and Development (CXD) at Bowdoin College seeks a highly motivated and organized individual to fill the position of Assistant Director for Operations. This role is essential in supporting CXD’s mission to empower students with the skills and knowledge needed to pursue careers of their choice. This role supports office-wide initiatives and programs through data collection and reporting; grants management; and office-wide program support. This position ensures effective cross-office communication and operations, and links to key campus partners. The ideal candidate will possess strong analytical, organizational, and communication skills. They should be comfortable working independently and as part of a team.
Essential Functions:
Reporting, Data, and Technology:
- Collects, analyzes, and develops reports on student engagement, career outcomes, and key department initiatives; makes recommendations to assist in developing strategic interventions and targeted programming.
- Provides regular reports and staff training for CXD’s technology platforms, including Handshake, Airtable, Big Interview, Coursera, and others
Grant Program Management:
- Supports the administration of grant programs, such as CXD sponsored conferences, Career Accelerator Program, and the Funded Internship Program, in close collaboration with program directors.
Event Planning & Project Support:
- Supports the strategic planning and execution of key career education events.
- Hires, trains, and supervises student staff assigned to advisor programming support and front-desk coverage, and the Team Leaders who support Sophomore Bootcamp.
Office Operations:
- Manages office-wide operations, including handling supply requests; processing contract invoices; and assisting with special office-wide projects and events as needed.
- Responds to inquiries from students, staff, employers, and other external parties by providing prompt and thoughtful assistance. Actively monitors the CXD Inbox and fields questions through direct phone calls.
Education/Skills Requirements
Bachelor’s degree for an accredited institution required or an Associate’s degree and 4 years related experience.
Key attributes of a successful candidate include:
Key attributes of a successful candidate include:
- strong organizational and project management skills
- experience and proficiency with technology and software platforms
- excellence in customer service
- sensitivity to and acceptance of confidentiality requirements
Experience Requirements and/or Equivalents
Minimum requirement of 1-3 years of experience in higher education, career education, administrative management, and/or data management roles.
Candidates should have a thorough understanding of database logic and how to select or develop reporting criteria, and a curiosity and excitement to learn more. They should be proficient in Microsoft Office Suite (particularly Word and Excel) and can electronically move and organize files; be comfortable using the internet for research; possess excellent verbal and written communication skills; have the ability to solve problems; take initiative; and produce accurate work at a rapid pace with meticulous attention to detail. They should be goal-oriented, have a positive attitude, and be a driven team player.
Candidates should have a thorough understanding of database logic and how to select or develop reporting criteria, and a curiosity and excitement to learn more. They should be proficient in Microsoft Office Suite (particularly Word and Excel) and can electronically move and organize files; be comfortable using the internet for research; possess excellent verbal and written communication skills; have the ability to solve problems; take initiative; and produce accurate work at a rapid pace with meticulous attention to detail. They should be goal-oriented, have a positive attitude, and be a driven team player.
Standard Work Days and Hours
This is a full-time, exempt position working 40 hours/48 weeks per year (.92 FTE), with occasional evening or weekends as needed. An exempt level position requires the time commitment necessary to complete all essential duties. Standard administrative hours are 8:30am – 5:00pm.
This is an on-site role, and candidates must be able to work in person on Bowdoin College Campus in Brunswick, Maine.
COMPENSATION
This is an on-site role, and candidates must be able to work in person on Bowdoin College Campus in Brunswick, Maine.
COMPENSATION
- The salary range for this position is expected to be: $54,500 – $58,000.
BENEFITS AND PERKS
- A variety of health insurance plans (Medical, Vision, Dental)
- Generous Retirement Plan – 10.12% annual compensation contribution, no match or vesting required
- Life and Disability Insurance
- Paid Time Off: 18 days of vacation per calendar year, 11 days of personal/sick time
- Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html
- Paid Parental Leave (Available after one year of service)
- Household access to many of the College’s facilities including the gym and pool
- Free fitness and wellness classes!
- And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category
Full Time Year Round
FTE
0.92
Benefits Eligible
Yes
Pay Type
Salaried
Background Check Package Requirements
Faculty/Administrative
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?
No
Is a pre-placement physical required for this position?
No
Posting Date
01/13/2025
Applications Accepted Until
Open Until Filled
No
Type of Posting
Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
