Senior Office Administrator

Company Overview:

Bowers CPAs & Advisors stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA’s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. We proudly boast an extensive array of specialties and maintain a strategic presence with offices located in Syracuse, Rochester, and Watertown. Committed to delivering innovative solutions, we empower our clients to navigate intricate financial landscapes and attain their distinct financial objectives while serving private and closely held businesses with strategic advice for over 40 years.

Job Summary:

The ideal candidates will possess senior-level administrative experience as this position is responsible for overseeing our administrative functions and responsibilities to ensure a cohesive outcome and productive mission while experiencing work, life, balance!

Key Responsibilities:

• Manage and coordinate daily office operations, including scheduling, phone management, and client inquiries.
• Prepare and proofread various documents, such as client reports, tax forms, and presentations.
• Maintain and update client files and documentation by firm policies.
• Organize and coordinate meetings and appointments
• Coordinate internal and external communications, ensuring the timely delivery of information and correspondence.
• Prepare and maintain reports and spreadsheets for tracking project timelines, deliverables, and milestones.
• Handle confidential information with professionalism and discretion.
• Assist in the preparation of financial reports, budgets, and other accounting-related documents.
• Oversee office supplies and equipment, ensuring the office runs efficiently
• Perform additional tasks and projects as assigned by senior partners or management.

Qualifications:

• High school diploma required; associate's degree or higher preferred.
• 5 years of administrative experience, ideally in a CPA firm or similar professional services environment.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with accounting or tax preparation software is a plus.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to work independently with minimal supervision and as part of a team.
• Professional demeanor with a strong attention to detail.
• Knowledge of general office procedures and policies.

Physical Requirements:

• Ability to sit or stand for extended periods.
• Ability to lift and carry up to 25 lbs. of office materials.

Working Conditions:

• This is an office-based position with flexibility
• Occasional overtime may be required during the busy season applicable from February - April 15th and also for project deadlines.

Excellent Benefits! We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include, Health, Dental, Vision, Life, Long-Term Disability, 401k, Paid Time Off, Volunteer Time Off, Work, Life, Balance, Culture and more!

Pay Rate: $25.00-$30.00/Hour DOE