What are the responsibilities and job description for the Fire Office Clerk - Part-Time (20-29 Hours/Week) position at Box Elder County?
JOB TITLE: Fire Office Clerk - Part-time (20-29 hours/week)
DEPARTMENT: Fire Marshal
EFFECTIVE DATE: March 2025
GENERAL PURPOSE
Performs routine duties that give support to Fire Marshal’s Office.
SUPERVISION RECEIVED
Works under the direct supervision of County Fire Marshal.
SUPERVISION EXERCISED
None
EXAMPLE OF DUTIES
- Answers telephone and issues fire permits following and adhering to criteria established by County Fire policies during burn season. Receives telephone calls aiding the Fire Marshall in public relations.
- Takes minutes at various meetings; receives, opens and routes mail; types correspondence, reports; insures absolute accuracy and completeness of all correspondence; takes minutes as required and transcribes to final copy as is appropriate; compiles data and documentation for grants for fire department. May be required to attend meetings in the absence of the Fire Marshal; must be able to convey information and work with multiple municipalities/organizations in a professional manner. Sets up, coordinates and schedules appointments for meetings.
- Performs routine typing such as: preparing requests for payments, purchase orders, correspondence, etc.
- May organize Fire records and do routine filing to meet all legal requirements. Assures records are prepared within specified time limits; keeps files of required reports as submitted to regulatory agencies.
- Schedules inspections and civic reviews for the Fire Marshal.
- Ensures that all fire bills that qualify get sent to the State of Utah for Memorandum of Understanding (MOU) reimbursements; tracks total MOU reimbursements per calendar year; sends bills to individual property owners responsible for fires; works with the Auditor’s Office to coordinate monthly billing on fire accounts and accounts sent to collections.
- Orders fire/hazmat equipment as directed by the Fire Marshall. Works in conjunction with the Fleet Manager to ensure that all vehicles are licensed, registered, and on in the insurance; ensures that vehicles are maintained as needed by each department.
- Maintain other records as required.
- Performs related duties as required.
