Accounting Administrator

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

BOXX Modular is a business unit of Black Diamond Group. Black Diamond rents and sells modular space solutions and workforce accommodation solutions to customers in Canada, the United States and Australia. In North America, we also provide specialized field rentals to oil and gas industries. We serve diverse sectors including oil and gas, mining, power, construction, engineering, military, government, and education.

We have a full-time position for an Accounting Administrator (internally we call this position Contracts Administrator) in Exton, Pennsylvania.

This role is hybrid - in-office with 20% flexibility to work from home.

The Contract Administrator reports to the Manager, Project Contract Administration and provides corporate administrative support for sales offices; auditing and maintaining accurate and complete records of all transactions.

The ideal candidate works closely with all members of the branch team to efficiently move deals from the quote phase through completion and billing, while adhering to company policy and procedure. This position is the liaison between the field and corporate offices and serves as the main point of contact on any questions arising from the branch team members.

Duties and Responsibilities:

• Maintain up-to-date knowledge of all opportunities and jobs in process for assigned branches
• Assist Sales Reps with Bidsheet completion if requested
• Gather credit information prior to credit approval
• Review and approve each deal package (lease or sale)
• Purchase buildings according to company policy
• Complete all billings required by assigned branches
• Obtain Certificate of Insurance from customers and vendors
• UCC Filings
• Review all project invoices in relation to the Budget vs Actual report for accurate allocation
• Work with branch team members to resolve any errors or omissions in the deal process
• Interface with Accounting Dept. to ensure that needed reclassifications in the G/L and Job journals are completed
• Tracks and process lease renewals and returns
• Prepare and distribute monthly reporting as required (i.e. GL analysis)
• Assist in Accounts Receivable collections
• Other duties as assigned
  
  

Qualifications

• Minimum 3 years’ experience in an AR/AP, invoicing, accounting administration, contract administration or equivalent is essential
• Previous experience with contracts and projects administration would be an asset
• Previous experience in the modular industry or similar
• Salesforce experience is an asset
• Must be friendly, personable and able to build harmonious working relationships with clients and co-workers
• Knowledgeable and proficient computer skills with practical experience with accounting systems and advanced Excel skills
• Must have excellent communication, interpersonal and problem-solving skills
• Post-secondary certificate or degree in business administration or equivalent would be an asset
• Must have strong attention to detail, adaptability, and be very organized
• Self-starter and ability to work in a fast-paced dynamic environment
• Must be fluent in English both oral and written
  
  

We are an Equal Opportunity Employer

At Black Diamond, our value of respect in the workplace is founded on seeing diversity as a strength, being inclusive and fostering collaboration. We value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected and heard.

Company: BOXX Modular