Event Coordinator

The Summit Bechtel Reserve is looking for an individual who thrives in a fast-paced environment, possesses excellent communication skills, and has experience in event management. Reporting to the Event Specialist, the Event Coordinator plays a key role in the successful execution of events. You will collaborate closely with with the Events Team, to ensure that every event is executed flawlessly and aligns with our goals. The Event Coordinator supervises event setup, food and beverage service, and tear-down while maintaining high customer service standards.

• Oversee the setup, execution, and teardown of events across various property locations.
• Ensure events follow the planned Run of Show (ROS) schedule and meet client expectations.
• Provide leadership and support to the Events Team, training and mentoring employees as needed.
• Monitor food and beverage service, ensuring proper presentation and quality control.
• Maintain high guest visibility, greeting attendees and addressing any issues or special requests.
• Inspect and maintain cleanliness, functionality, and presentation of event spaces.
• Work closely with the Event Specialist to coordinate logistics, vendor relations, and operational needs.
• Assist in developing weekly checklists to maintain meeting room standards and improve efficiency.
• Ensure compliance with company policies, safety regulations, and industry best practices.
• Perform other job-related duties as assigned.

• Knowledge of: Event planning principles, processes, and execution from setup to teardown; Run of Show (ROS) schedules to ensure smooth event flow; banquet and catering services, including table settings, food presentation, and proper service techniques; food safety regulations and industry best practices; event room setups and AV equipment needs; fire codes, venue safety regulations, and emergency evacuation procedures.
• Skill in: Organization and multitasking to manage multiple events simultaneously; customer service to interact with guests, clients, and vendors professionally; communication and problem-solving for handling unexpected event challenges; using technologies that improve event execution, such as event management software.
• Ability to: Lead and mentor a team, providing clear guidance and support; delegate tasks effectively, ensuring accountability and efficiency; interact professionally with clients, guests, and vendors; personalize the event experience by accommodating special requests; stand for extended periods and work long hours when necessary; work evenings, weekends, and holidays as required by event schedules.

• High School Diploma or GED equivalency.

• Preferences: Bachelor’s Degree in Hospitality, Event Management, or a related field is preferred.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above-specified education and experience requirements.

• Minimum of two (2) years of experience in experience in event coordination, banquets, conferences, or related hospitality roles.
• Must pass a criminal history background check.

• Visual acuity to read information from computer screens, forms, and other printed materials and information.
• Hearing acuity for verbal communication, conversations, face-to-face interactions, and/or responses via telephone and telephone systems.
• Speaking ability for general communication and ability to clearly enunciate in conversations with others.

This is primarily a sedentary office classification although standing in work areas and walking between work areas will be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push,

and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Scouting America is an equal-opportunity employer. Benefits include major medical, prescription coverage, dental, vision, life insurance, short and long-term disability, accidental death, and a Match Savings plan. We also offer a generous PTO policy and Scouting America holiday observances.

Since 1910, Scouting America has encouraged personal growth by teaching youth how to set goals and achieve them with determination. Scouting America promotes a culture where youth, volunteers, and employees feel a sense of belonging-where every person feels respected and valued. We welcome families of all backgrounds to help prepare young people to serve as successful members and leaders of our nation’s diverse communities. Join us and help us mold the future leaders of America!