What are the responsibilities and job description for the Operations Coordinator position at Boyd Jones Construction?
We are seeking a motivated and detail-oriented Operations Coordinator who has 1 to 3 years' experience to join our renewables team. The ideal candidate will have a solid understanding of document management and outstanding organizational skills.
Key Responsibilities
- Establish and support quality document management systems, collect and analyze data, and contribute to the Quality Management System.
- Develop, format, edit, organize, and monitor departmental documentation and reporting to ensure compliance with company standards.
- Maintain company policies, plans, manuals, procedures, and support documents, ensuring alignment and accessibility.
- Assist leadership with cross-functional projects and initiatives to drive operational efficiency.
- Create and refine workflows and processes to streamline operations within and across departments.
- Coordinate field operations team logistics, including staffing, scheduling, onboarding, payroll reporting, equipment tracking, and systems entries.
- Collaborate with leadership to identify bottlenecks and optimize efficiency across the operations team, supporting adherence to contractual obligations.
- Provide full administrative support to the project operations team, including onboarding, training, and enforcing standard operating procedures for field teams.
- Identify and report documentation gaps, addressing compliance needs at various levels.
- Analyze problems, gather relevant data, establish facts, and present findings to management.
Qualifications
- Proficiency in critical thinking, analysis, decision-making, and time management, with a keen ability to follow through.
- Strong attention to detail and customer service orientation, with skills in problem sensitivity and problem-solving.
- Advanced proficiency in Microsoft Office, Google Suite, SharePoint, Adobe PDF, Visio, and Illustrator.
- Capable of managing multiple tasks or projects simultaneously with strong organizational skills.
- Proactive in documentation and continuous improvement efforts.
- Effective collaboration with multidisciplinary teams, with the ability to present insights and findings clearly.
- Education/Experience: Associate degree or equivalent combination of education and experience, with 1-3 years supporting operations leadership, quality, or document control.
Working Conditions:
- Normally works in a general office environment with the use of computer, printer, telephone, copier, fax, and calculator. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
