What are the responsibilities and job description for the Part-time Administrative Assistant position at Boyer & Ritter?
Job Description
Job Description
Position Purpose :
This individual will provide administrative support directly to our Marketing team for a broad range of marketing and business development initiatives. This position requires the individual to possess a meticulous attention to detail and be comfortable with technology to effectively manage various tasks and tools.
20-25 hours per week, flexible
Essential Responsibilities and Duties :
- Assists with proofing and editing of marketing materials to ensure accuracy, consistency, and adherence to brand guidelines.
- Supports the firm’s involvement in sponsored charitable events, golf outings, business events, etc. including preparing necessary communication (letters / forms, etc.), tracks deadlines, assigns creative deliverables, tracks attendance, creates calendar invitations, and supports other fulfillment efforts as appropriate to the Firm’s sponsorship policy.
- Provides support to internal communications efforts including the firm’s Viva site.
- Coordinates mailings of new client welcome letters
- Assists in creating and maintaining project tracking for Marketing and Business Development team using specialized software – i.e. Smartsheet or other similar software;
- Responsible for data entry and maintenance of CRM data and Mailchimp mailing lists from New Client forms, etc.
- Assists with seminar planning including timelines, calendar appointments, presentation assistance and event preparation
- Distributes and tracks post-event survey data of internal and external audiences
- Maintains schedule and invitations for internal practice group meetings and scheduling followups, bi-monthly business development meetings, periodic growth officer meetings, video shoots, etc
- Assists in generating reports on marketing and business development performance
- Maintains schedules and related content calendars for marketing and BD initiatives
- Maintains and updates content calendar for social media, videos, signature graphics, etc.
- Assists with editing and posting social media and updating website content
- Assists with administering and scheduling of CodeTwo signature block content and data
- Assists with budget tracking and support
Qualifications :
Education : Minimum of an Associate’s degree or equivalent from a two-year college or technical school; or six months to one year related experience and / or training; or equivalent combination of education and experience.
Experience : Working knowledge of MS Office Suite, ability to learn- new technology.
Skills & Abilities : Must possess the ability to :
Additional information
All information will be kept confidential according to EEO guidelines. We are an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, national origin, disability, sexual orientation or protected veteran status, or any other characteristic protected by federal, state or local law.
Why Boyer & Ritter?
