What are the responsibilities and job description for the Compliance Manager position at Boys & Girls Club of the Northern Plains, Inc.?
TITLE: Compliance Manager
REPORTS TO: Director of Human Resources
CLASSIFIED: Full Time, Exempt
MISSION: To inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible, and caring citizens.
JOB SUMMARY: The Compliance Manager will oversee organizational policies and standards to ensure all departments follow the required rules and regulations. They are responsible for ensuring organizational licensing and BGCA compliance, and will manage, verify and analyze Club organizational data. They ensure licensing and documentation comply with all state and federal regulatory and ethical standards. They will also collaborate with training staff to ensure BGCNP staff are properly trained.
JOB DUTIES AND RESPONSIBILITIES:
- Manages all the compliance programs, policies, and reporting practices for BGCNP.
- Collaborate with Unit Directors to ensure compliance with all club policies, processes, systems, and procedures.
- Conduct quarterly and annual reviews to monitor adherence to rules and regulations
- Develop compliance strategies or programs for the company based on state and federal laws
- Evaluate team members' knowledge of policies and educate them on work-related laws and regulations
- Work with upper management to address ethical violations or compliance issues and find solutions
- Collaborate with licensing agents and club staff to ensure fee-based programs comply with the Department of Social Services and all state licensing accreditation entities.
- Apply and submit for new licenses/permits.
- Prepare and submit re-licensing applications by state regulations.
- Perform periodic audits on licensed programs to ensure licensing requirements are met.
- Create and implement standard operating procedures for the following:
- Roll-out of new laws and regulations
- Screening requirements are completed within the designated timeline.
- Review process for regulatory compliance documentation.
- Train staff in their roles in the license/compliance process
- Establish a site-visit schedule to ensure all procedures are being implemented
- Create and maintain a file management system that meets licensing standards.
EMPLOYMENT QUALIFICATIONS:
- Bachelor’s Degree in human resources, business, or a related field from an accredited college or university is preferred
- Experience in training, licensing & regulatory compliance is preferred
- Excellent project and time management and organizational skills
- Effective communication (verbal and written) and interpersonal skills
- Knowledge of South Dakota licensing regulations
- Research skills to perform advanced analytical research to find reliable and relevant content
- Ability to work in a variety of online data platforms, software, and spreadsheets
- 20% travel to other units, meetings, and training
PHYSICAL REQUIREMENTS:
- Must be of mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents etc., at the Club to ensure the safety of the space.
- Ability to stand/sit for long periods throughout a shift
- Ability to operate various types of general office equipment including PC, telephone, copier, etc.
- This position is considered to be safety-sensitive.
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.
We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace!
All qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, non-job-related disability, or any other protected class. The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at 605-692-3333.
