Recruiting Coordinator

Title: Recruiting Coordinator
Organization: Boys and Girls Clubs of San Leandro
Location: San Leandro, CA (Some travel to sites in San Lorenzo, Hayward, Union City and recruiting events)
Department: People and Culture

Reports to: Director of People and Culture

Direct Reports: None
Exempt Status: Non-exempt

Position Type: Full-Time

Compensation: $70,000 - $90,000 annually

Benefits: Health, Dental, Vision, Retirement, Time off

About Boys & Girls Clubs of San Leandro

For more than 75 years, Boys & Girls Clubs of San Leandro (BGCSL) has proudly served as the leading provider of youth services in San Leandro and surrounding communities. Our mission is to inspire and enable all young people—especially those who need us most—to reach their full potential in a safe, positive, and engaging environment.

When school is out, Clubs are in! BGCSL offers a wide range of programs for youth ages 4 to 18, including after-school programs, school break day camps, summer camps, and more. We take pride in providing supportive spaces where our youth can learn, grow, and thrive.

Today, BGCSL serves more than 5,000 youth across 25 Clubs, including 24 school-based Clubs in San Leandro, San Lorenzo, Hayward, and Union City, and our dedicated Teen Clubhouse.

Why Work with Us?

At BGCSL, we do whatever it takes to build Great Futures—and our team is the driving force behind our impact. When you join BGCSL, you're not just stepping into a job—you're joining a nationwide movement. Great futures start with you, and here, you have the power to shape young lives while growing your career.

Whether you're looking for meaningful work, valuable hands-on experience, or a fun and supportive team, we've got you covered! At BGCSL, we provide competitive compensation and benefits, invest in your success through training and professional development, and create opportunities to have a meaningful impact on our youth and our community every day.

Join BGCSL to unlock your potential and enjoy a range of benefits that make your work experience rewarding, fulfilling, and fun. Ready to Join us? Apply today and start your journey with BGCSL.

Position Overview:

The Recruiting Coordinator will play a key role in supporting the organization's talent acquisition efforts, ensuring smooth and efficient hiring processes. This role focuses on managing recruitment logistics, coordinating candidate experience, and assisting in proactive talent acquisition strategies. Working closely with the Recruiter and hiring managers across all sites, the Recruiting Coordinator will be instrumental in maintaining organized hiring workflows, tracking recruitment data, and facilitating effective communication with candidates and stakeholders.

Our Values in Action:

1. Transformative Leadership: We aspire to transform possibilities into probabilities. By embodying emotional intelligence, vulnerability, and empathy, we foster positive change with humility, authenticity, and continuous self-improvement. What that looks like in this role: Supporting the Recruiter and hiring managers in executing a strategic hiring process that ensures the best talent aligns with the organization's mission and values. Assisting in the development of recruitment strategies, ensuring hiring processes are structured, efficient, and consistently improving. Communicating effectively and proactively with stakeholders to provide necessary updates, insights, and recommendations for recruitment improvements.
2. Resilience: We approach every situation with a growth mindset, demonstrating flexibility and courage, reframing challenges as opportunities. We acknowledge our current state, embrace change, and adapt as needed, maintaining a solutions-oriented approach throughout our growth journey. What that looks like in this role: Managing multiple recruitment tasks and priorities with adaptability, adjusting as needed to meet hiring needs. Identifying potential roadblocks in the hiring process and working with the Recruiter to find solutions and improve efficiency. Continuously learning from recruitment data, feedback, and evolving workforce needs to refine coordination strategies.
3. Youth Centered: Every organizational action or maneuver is designed to directly impact and benefit the youth we serve. We value and prioritize the youth perspective, making decisions with a focus on their needs and well-being, rather than adult convenience. What that looks like in this role: Ensuring that all recruitment efforts align with the organization's mission to serve youth by supporting the hiring of staff dedicated to youth development. Coordinating interview processes that ensure candidates are evaluated for their alignment with the organization's commitment to positive youth impact.

Essential Functions:

• Job Postings & Sourcing: Assist with job postings, manage job boards, and support sourcing efforts to attract diverse and qualified candidates.
• Recruitment Events & Diversity Hiring: Coordinate career fairs, college recruitment, and diversity hiring initiatives to expand candidate outreach and strengthen talent pipelines.
• Candidate Experience & Interview Coordination: Serve as the primary contact for scheduling interviews, coordinating logistics, and ensuring professional, clear, and engaging communication with candidates and hiring teams.
• Hiring Compliance & Process Standardization: Ensure adherence to hiring laws and organizational policies while supporting interviewers with structured interview formats, preparation materials, and best practices.
• Applicant Tracking & Recruiting Metrics: Track and manage candidate pipelines using the ATS (preferably Paylocity), monitor key recruiting metrics, and analyze trends to optimize hiring strategies.
• Hiring Manager Training & Support: Assist in training hiring managers on recruitment processes and systems to improve hiring efficiency and effectiveness.
• Cross-Functional Collaboration: Partner with the People & Culture team to support broader HR initiatives while maintaining confidentiality in organizational and employee-related matters.
• Strategic Recruitment Support: Develop a strong understanding of organizational staffing needs to align recruitment efforts with business objectives and workforce planning.

BGCSL Competencies:

• Commitment to Safety & Quality - Prioritizing the physical, emotional, and psychological safety of youth, staff, and the community while adhering to established quality standards.
• Accountability and Integrity - Maintaining high standards of ethical behavior, transparency, and responsibility in all actions and decisions.
• Problem Solving & Decision Making - Analyzing complex situations, identifying challenges, developing effective solutions, and implementing action plans that lead to positive outcomes.
• Communication & Listening - Exhibiting clear, empathetic, and effective communication skills while actively listening to others to build trust and understanding.
• Cultural Competency - Promoting diversity, equity, inclusion, and respect for all communities served.
• Teamwork - Collaborating effectively with others, building positive relationships, and contributing to a shared goal.
• Results Orientation - Setting measurable goals, monitoring progress, and delivering high-impact outcomes aligned with the organization's mission and strategic priorities.

Qualifications & Experience:

Required:

• 2 years of experience in recruitment coordination, HR support, or related roles.
• Experience with ATS platforms, preferably Paylocity.
• Proficiency in Microsoft Office Suite.
• Customer service mindset with the ability to create a positive candidate and hiring manager experience

Preferred:

• Bachelor's degree preferred or equivalent combination of experience and education.
• Exposure to high-volume recruiting environments.
• Understanding of HR compliance and best practices in hiring.
• Bilingual in Spanish a plus.

Work Environment:

This position will work primarily in a standard office environment at the Boys & Girls Club of San Leandro. This role may occasionally require flexibility to accommodate organizational events or deadlines. Key aspects of the work environment include:

• Rarely required to stand.
• Rarely required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Rarely required to climb, balance, bend, stoop, kneel or crawl.
• Continually required to talk or hear.
• Rarely exposure to outside weather conditions (visiting a site)
• Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).
• While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
• The employee must occasionally lift and /or move up to 40 pounds (moving set up- booth, signage, etc.- for events).

The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs. The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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