Elementary Club - Assistant Club Director of Operations

HELP OUR YOUTH HAVE A GREAT FUTURE!

Boys & Girls Clubs of Southwest Washington is hiring a full-time Assistant Club Director of Operations at our OK Clubhouse! If you enjoy working with kids, staying active, and making a positive impact, we would love to hear from you!

Representation Matters! Candidates who identify as BIPOC, LGBTQ , or represent diverse communities are highly encouraged to apply. Our youth deserve to see themselves reflected in our Clubs.

MISSION STATEMENT

'To empower all young people, especially those who need us most, to reach their full potential as productive, caring and responsible community members.'

Ideal Candidate: Exemplifies our Club Code & Core Values - Put Youth First, Care Deeply and Engage Fully, Follow Through on Your Commitments, Communicate, Collaborate & Clarify, Empower & Be Empowered 

Full description of our Core Values can be found at the end of this document.

DEPARTMENT:  Youth & Family Services

REPORTS TO:  Club Director

CLASSIFICATION:  Hourly Non-Exempt, Full-time

ESSENTIAL FUNCTIONS: Under the direct supervision of the Club Director and in collaboration with the Assistant Club Director of Programs, the Assistant Club Director of Operations is a key member of the club management team, expected to provide leadership and make sound decisions on a daily basis.

LEADERSHIP MANAGEMENT = ACCOUNTABILITY

• Supervise staff with ongoing feedback and performance reviews to identify and support opportunities for professional development.
• Provide and receive open and honest feedback, reflect on it, and follow up to clarify when needed.
• Understand and implement organizational policies, procedures, and goals
• Manage program and activity expenditures within the approved budget
• Support the Club Director in building a strong team that can provide outstanding services to young people every day.
• Support the planning of team meetings and facilitate sections of the agenda.
• Support weekend and evening programming, including scheduling and on-call support
• Demonstrate leadership in the management of the facility and grounds to represent a quality program and organization.

MEMBERSHIP 

• Oversee the Club’s member management system to ensure quality data is entered and reported, and that financial procedures are followed consistently.
• Maintain a productive lobby environment for the Membership Specialist and monitor the front of the building, especially during peak drop-off and pick-up times, to ensure the safety of all youth and visitors, as well as good relations with neighbors.
• Oversee membership fee collection in collaboration with the Membership Specialist.
• Greet visitors, answer phones, and run the lobby area during the day until the Membership Specialist arrives.
• Host new Parent/Member Orientations in collaboration with the Assistant Club Director of Programs and the Membership Specialist.
• Ensure the Club is adhering to organizational expectations for operating procedures, safe ratios, etc.
• Recruit members and encourage participation in Club programs
• Ensure the Club is meeting the organization’s membership and attendance goals 

SNACK AND LUNCH PROGRAM

• Act as the primary staff contact and liaison for the USDA Food Program, including training, tracking snack and summer lunch counts, inventory, and orders.
• Promote meal service programs to staff, youth, families, and the community
• Oversee record-keeping for meal programs
• Inspect and maintain food service equipment
• Coordinate weekly orders and manage inventory for the Club

SCHOOL & COMMUNITY PARTNERSHIPS

• Communicate and collaborate frequently with teachers, building operators, principals, counselors, and family community resource coordinators. 
• Identify and create engagement opportunities with school partners within the Club or in Schools.
• Support the Club Director with planning and implementing family events.
• Support the Club Director in developing and implementing facility use agreements and MOUs (memoranda of understanding) for the Club, including, but not limited to, rentals and partnerships that share space.

VOLUNTEER ENGAGEMENT

• Lead and engage volunteers when on-site
• Implement a Reading Buddies program within the Club
• Collaborate with the People Specialist to recruit volunteers

DAILY CLUB DUTIES

• Conduct daily walk-throughs and maintenance assessments of the facilities to assure the Club’s maintenance, safety, and cleanliness standards are met.
• Open and close the building as needed.
• Maintain a healthy and safe environment.
• Other duties as assigned.

SKILLS/ KNOWLEDGE PREFERRED

• Experience in a leadership capacity at a youth-serving non-profit, with a proven track record in staff management, operations, and community relations. Strongly prefer experience in a Boys & Girls Club or other community-based organization working with youth living in neighborhoods affected by poverty.
• Credit Check required 
• Demonstrated ability to organize, direct, plan, and coordinate operations. 
• Leadership skills, including an understanding of group dynamics, problem solving, decision making, and delegation. 
• Effective oral and written communication skills.
• First Aid/CPR certification (required within three months of hire date).
• Licensed and insured driver, with a clean driving record and willingness to drive a 12-passenger van. (Verification of license and insurance required)

TENTATIVE WORK SCHEDULE 

• 40 hours (typically from 10:00am to 6:30pm, including a 30-minute lunch break, and may occasionally involve earlier mornings, later evenings, and weekends for special events)

HIRING LOCATIONS

• O.K. Clubhouse - 4040 Plomondon St, Vancouver, WA 98661

COMPENSATION & BENEFITS:

• $21.50-$23.50/hour depending on experience
• Paid time off accrual and 12 paid holidays
• Employee Assistance Program (EAP)
• Medical, dental, and vision benefits 
• Simple Plan (IRA) employer matching program
• Ongoing professional development opportunities

EQUAL OPPORTUNITY EMPLOYER 

BGCSW prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state, or local law. BGCSW is an equal opportunity employer.

Please refer to our website at www.mybgc.org for additional information about Boys & Girls Clubs of Southwest Washington.

DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

CLUB CODE & CORE VALUES

PUT YOUTH FIRST.

We are at our best and most impactful when we do right by the youth we serve. 

We make decisions with youth's well-being at the center. We walk alongside youth and empower them to be the stewards of their path in life. We elevate the voices of kids, youth, families, and the communities who need us most. We examine our own biases and question our own assumptions to best serve youth. We check our ego at the door and think we (the collective effort) before me. 

CARE DEEPLY & ENGAGE FULLY.

We create impactful change by being fully present, engaged, and invested in contributing to strategy, perspective, and creativity. 

We approach interactions with kindness, compassion, and respect – we genuinely care about people and show it. We are brave and vulnerable and build safe and welcoming communities. We do not gossip. We talk to each other, not about each other. We care about ourselves so that we can be there for others. We strive to do the right thing every day, every time, and treat each day as a new day with new opportunities. 

FOLLOW THROUGH ON YOUR COMMITMENTS.

Strong relationships built on trust drive change. We build trust with youth and families, each other, and the community by delivering on our promises. 

We do what we say we are going to do and are held accountable to established expectations. We take responsibility for knowing the expectations and goals of our role. We don't over-promise to ensure that we are able to deliver on commitments while balancing competing priorities. We take responsibility when we can't follow through on a commitment. We own our mistakes, act to repair harm, and make amends to strengthen our community. 

COMMUNICATE, COLLABORATE, & CLARIFY.

Clear and consistent communication builds shared understanding, helps us align in our efforts, and sets ourselves and others up for success in support of youth. We deliver better services and solutions when people's ideas are valued and heard.  

We set expectations that align with our vision, values, and core focus. We effectively express thoughts, feelings, and ideas in individual and group situations. We listen to understand and value different perspectives. We approach situations with an open mindset, not seeking to be right and go our own path but rather to collaborate and get to the right answer together. We are curious. We seek to understand and communicate the context of situations and information. We ask questions when we need clarity and provide clarity when it is needed from us. 

EMPOWER & BE EMPOWERED.

Our greatest assets are the unique abilities and perspectives of our people. We represent our interests in a responsible, self-determined way, and push ourselves to make positive change. 

We are resourceful and respond with flexibility to make things work when necessary. We value and seek feedback and see it as an opportunity for growth. We give each other permission to fail and reflect in order to learn from our experiences. We choose courage over comfort by facing difficult tasks and conversations rather than avoiding them. We resolve conflicts as quickly as they arise. We encourage each other and show appreciation for those who go above and beyond.

Salary : $22 - $24