Administrative Assistant/Bookkeeper

Job Summary

Assistant Bookkeeper-Administration

Must be available Monday - Friday from approximately 9 a.m. - 5 p.m.

Part-Time hourly position

25-300 hours/week

Pay: $17-19/hour depending on experience

The mission of Boys & Girls Clubs of the Rogue Valley is to provide year-round positive, fun and safe places for all youth, helping them build self-esteem and develop skills necessary to make right choices, becoming responsible and productive citizens.

BASIC FUNCTION AND RESPONSIBILITY: A primary responsibility of all persons assigned to this job title is to support the mission of the Club and to promote positive child and customer relations. The basic duties of an Assistant Bookkeeper at Boys & Girls Clubs of the Rogue Valley is to assist the Business Manager/Finance Director with financial policies and procedures.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, knowledge, skills, abilities noted herein; however, this list represents EXAMPLES ONLY and is not a comprehensive listing of all functions and task performed by this job. To assist the Business Manager/Finance Director in the following:

· Open mail and make deposits.

· Take deposits to bank.

· Banker at all fundraising events to oversee all transactions.

· Reconcile event transactions and put into QuickBooks.

· Handle credit card transactions.

· Reconcile credit card statements.

· Billing our customers for facility rentals and event purchases.

· USDA claims processing.

· Grant processing.

· Process all incoming invoices and get to proper person for authorization.

· Enter invoicing into QuickBooks.

· Run the checks to pay bills during the month.

· Responsible for petty cash and reconciling it at end of every month.

· Double check all time sheets for hours, signatures and supervisor approval.

· Enter payroll into QuickBooks and process direct deposit check stubs.

· Keep track of PTO and sick time for all employees.

· Pay taxes (Federal and State), 401K, and any other payroll related deductions.

· Maintain financial and bookkeeping records.

· Keep files on Insurance, workers comp and building accounts.

ENTRY QUALIFICATIONS

Must have a High School Diploma and education equivalent to completion of an Associate’s Degree in Accounting and/or work experience equivalent to 2 years in directly related work duties.

SUPERVISION EXERCISED

No employee supervisory responsibilities.

WORK ENVIRONMENT

• Most work is performed in an office setting with proper environmental surroundings.
• Occasional outside work is necessary when taking care of payments/receipts at events.
• Office/recreation facility environment. Working closely with others. Must be able to work in a noisy environment.
• Frequent walking, sitting, and standing for up to 8 hours.

SKILLS AND KNOWLEDGE

• Knowledge of general accounting practices, ideally experience in QuickBooks
• Knowledge of (or ability to learn) Club accounting practices and procedures
• Skill in maintaining accounting records.
• Skill in identifying and resolving discrepancies.
• Skill in preparing and analyzing reports.

Boys & Girls Clubs of the Rogue Valley is an equal opportunity provider.

Please reply with resume to

Renee Ludwig, Finance Director: renee@begreat4kids.com

Dan Horst, Hiring Manager: dan.horst@begreat4kids.com

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 25 – 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Grants Pass, OR 97526: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $19