What are the responsibilities and job description for the Grant Accounting Specialist position at BOYS & GIRLS CLUBS OF THE TENNESSEE VALLEY?
Job Details
Description
Are you a detailed oriented individual who wants to make a change and truly make a difference in the lives of children and their families? The Boys and Girls Clubs of the Tennessee Valley is looking for YOU! If you are ready to join a trusted non-profit who can positively impact children, we have an opening for a Grant Accounting Specialist. If you need great benefits and a better work life balance, we have just the role - see below for the job roles and expectations.
The Grant Accounting Specialist is primarily responsible for tracking grant spending and submission of monthly invoices to various funding agencies. The Grant Accounting Specialist will interact with finance leadership and the grant management team on a regular basis to ensure accuracy of expenditures tracking and will perform various analyses as needed. Additionally, the Specialist will have the opportunity to expand skillsets by working closely with finance leadership with other accounting projects as needed.
Key Roles (Essential Job Responsibilities):
- Maintain accurate cost tracking worksheets in Excel or other software for assigned grants and ensure expenses are accurately coded to the appropriate grants in compliance with grant terms
- Prepare grant reimbursement invoices to meet various funding agency documentation requirements and deadlines
- Post reimbursement invoices in accounting system and follow up on delinquent invoices
- Prepare revenue and expense variance analysis under the guidance of finance leadership and as needed by grant management team
- Effectively communicate with grant writer and grant managers to understand the parameters for each new grant received
- Evaluate current processes and tracking worksheets for efficiencies
Qualifications
SKILLS/KNOWLEDGE REQIRED:
- High School diploma
- Exceptional attention to detail
- Strong organizational and time management skills
- Advanced Excel Skills
- Ability to analyze data and prepare various types of reporting as directed by management
- Ability to interact professionally with club staff, board members, volunteers, and other related agencies verbally and in writing
- Initiative, self-motivation, and function both independently and in a team environment
SKILLS/KNOWLEDGE PREFERRED:
- Bachelor’s degree
- Experience in process evaluation and improvement
- Previous experience with grant tracking
INDIVIDUAL RESPONSIBILITIES AND EXPECTATIONS:
- Dependability – Proven ability to complete all tasks as assigned in an organized manner
- Communication - Ensures appropriate responses to all organizational correspondence using professional and brand appropriate language and logos
- Dedication to service – Demonstrates regular attendance, punctuality and an ability to learn and develop new skills
- Efficiency - Evaluate grant award documentation for pertinent information and maintain efficient filing system
- Attitude – Has a positive attitude even when faced with challenges
- Analytical thinking – Demonstrates the ability to problem solve and think outside the box always looking for ways to make systems more efficient and accurate
- Teachable – Embraces learning new systems and methods and research matters and issues independently
- Professional – Communicates in a professional manner to all stakeholders and adheres to company dress code
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
- Working conditions are normal for an office environment
- Must be able to lift 20 pounds
- Must be able to remain alert and energetic for 8 hours or more
- Requires sitting for long periods of time, up to 8 hours
- Must be able to maneuver around an office to access file cabinets, office machinery, etc.
- Continuous operation of computer and all other office machinery, such as a calculator, copy machine and printer
DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this position. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
