The Administrative Office Intern supports BGCAZ’s office projects and administrative tasks in addition to serving as support to the Front Desk Admin when out of office, ensuring that the office and teams have adequate support to work efficiently. |
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- Supports PSC Office with various tasks and projects (various teams and departments)
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- Processes and reports on department expenses
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- Maintains physical and digital records (organize SharePoint)
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- Schedules in-house and external meetings (as needed)
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- Manages and orders supplies
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- Organizes departmental documents into updated filing systems SharePoint)
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- Addresses employees’ and clients’ queries (via email, phone or in-person)
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- Prepares presentations, spreadsheets and reports
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- Supports event team with various event tasks
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- Coordinates Scheduling and reservations
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- Fills in and manages Front Desk Manager responsiblities as needed
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EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION |
- High School diploma or equivalent
- Enrolled in College
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KNOWLEDGE, ABILITY and SKILLS |
- Highly proficient in Microsoft Office Suite
- Demonstrated ability to plan, organize, coordinate and direct multiple activities with varied deadlines and deliver in a timely and detailed manner
- Customer service and high energy
- Familiarity with office management procedures and basic accounting principles
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WORKING CONDITIONS and DRIVING |
- Work is performed in our Program Services Center-Administrative offices
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EXPECTATION of EXCELLENCE |
Boys & Girls Clubs of the Valley supports a culture of excellence in all we do and all employees are expected to reflect these values in their daily responsibilities. To be sure we meet our obligations for high performance in all areas, we organize our goals and efforts under these 5 Pillars of Excellence: |
