Executive Assistant

Description

The successful Executive Assistant (EA) candidate thrives when taking initiative to optimize the executives’ productivity, handling critical details, and planning to enable senior leadership to operate at their highest potential. The EA gains energy from organizing and bringing order to ensure that all tasks are completed with a high level of accuracy and attentive follow-through. With a strategic mindset, the EA naturally anticipates future needs and acts upon them, always staying a step ahead to ensure nothing falls through the cracks. They possess a unique talent in seeing both the big picture and the intricate behind-the-scenes actions needed to accomplish key goals, seamlessly supporting the executive team without needing constant direction. Their keen attention to detail coupled with strong follow-through helps free the executives to focus on high-impact work.

Key Outcomes:

· Communication, scheduling and team accountability

· Planning, research and writing 

· Project and event facilitation and management

· Tracking and follow through

· Organization 

In all aspects of the position, the Executive Assistant consistently operates in alignment with the company values: Actively Engage, Growth Mindset, Do the Right Thing, & Do What You Say.

Responsibilities:

• Coordinate, arrange and execute a variety of executive needs including communications, calendaring, and planning and preparing for meetings with internal and external stakeholders
• Organize all aspects of executive areas of focus
• Research, synthesize, and deliver requested information
• Prepare presentations, proposals, reports and other documents as requested
• Take meeting notes, track and perform action items for follow-up
• Ensure accountability within senior leadership team
• Create, write and edit various types of documents and spreadsheets, in a professional manner
• Develop and execute an efficient documentation and filing system
• Assist with organization and planning of meetings and events for the senior leadership team and all-company
• Arrange travel/itineraries, reconcile and submit expense reports
• Other duties as assigned

Requirements

Skills and qualifications:

• Superior interpersonal relations
• Professional and calm demeanor with superior emotional intelligence
• Superior verbal and written communications skills
• Experience in business writing, editing, and proofreading
• Innate drive to take initiative and ability to pivot without losing steam 
• Ability to work well with a variety of personality types
• Strong attention to and accuracy in detail
• Ability to predict well, set and meet deadlines
• Multi-cultural or cross-cultural experience is appreciated
• Exemplary planning and time management/prioritization skills
• Ability to analyze information for the purpose of solving problems with autonomy
• Experience coordinating and planning events and activities 
• Proficiency with MS Office Suite
• Natural passion for and orientation to learning
• Innate desire to contribute to the company mission
• Ability to hold sensitive and confidential information with respect

 Education and/or experience:

• Bachelor’s or Master’s degree, or any combination of education and experience which would provide an equivalent background preferred
• 2 years in work that requires the above listed skills and qualifications
• 3 years supporting an executive and/or multiple executives/senior level leaders simultaneously preferred
• Certification and/or experience in project management preferred
• Desire to learn the ins and outs of our company and industry

Physical Requirements:

While performing the duties of this job, the employee is continuously required to read, talk and hear. The employee is continuously required to walk, sit or stand at a computer workstation, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.